Senior Director of Facilities Planning, Operations & Transportation – District Administration Services

  • Other Administrative Postion
  • Modesto, CA
  • February 14, 2023

Yosemite Community College District

Yosemite Community College District

Senior Director of Facilities Planning, Operations & Transportation – District Administration Services

Salary: 2022-2023 Management Salary Schedule: Range 46: $11,085-$14,096 -Doctoral Stipend is provided for an earned doctorate: $2,628 per year ($219 per month). New appointees with no previous out-of district management experience will be placed at Step A.

Closing Date: Tuesday, February 14th, 2023 at 11:59 P.M.

To apply, submit your application and required documents on-line via our applicant system at: https://yosemite.peopleadmin.com/postings/5756

DEFINITION

Under general administrative direction, serves as Senior Director for Facilities Planning, Operations & Transportation; plans, directs, manages and oversees the activities and operations of the District’s facility and land use planning, construction maintenance and facilities maintenance and operation programs; transportation functions and activities for all District sites; provides a leadership role in planning and updating facilities and land use master planning for the District; supervises, monitors, reviews and audits the construction of new buildings and facilities, and the reconstruction of existing facilities and buildings; directs, oversees, monitors, and evaluates department of custodial, grounds, maintenance, and transportation; manages operating budgets for construction planning, operations, and transportation; energy management activities for all District sites; and does other related functions as directed.

SUPERVISION RECEIVED AND EXERCISED

Receives general administrative direction from the Executive Vice-Chancellor – Administrative Services.

Provides direct supervision to planning, operations and transportation supervisory and professional staff as well as other administrative support staff, as assigned

MINIMUM QUALIFICATIONS

Education and Experience:

Any combination of education, experience and/or training that would likely provide the above-required knowledge, skills and abilities is qualifying. Typical background patterns that would provide the knowledge, skills and abilities are:

Education: Equivalent to the completion of an Bachelor of Arts in business, engineering, architecture, construction management or related field supplemented by advanced training or course work in organization, supervision and operational management.

Experience: Four years of increasingly responsible management experience in the planning, construction, maintenance, operations and repair of large buildings and equipment, including two years in a supervisory capacity.

Demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, disability and ethnic backgrounds of community college students, faculty and staff.

Knowledge Of:

• Principles, methods, techniques and strategies pertaining to comprehensive planning, construction management, project planning, hazardous management, maintenance programs, policies, procedures, equipment, materials and supplies related to planning;

• Property and land use management;

• Construction project cost analyses, estimating, specification development, public agency contracting and contract administration;

• Principles, standard practices and methods used in architectural and engineering design and commercial building construction;

• Safety regulations, safe work practices and safety equipment related to capital construction projects;

• Principles of transportation, maintenance, operations, grounds and custodial programs applicable to assigned areas of responsibility;

• State Chancellor’s Office guidelines relative to facilities planning and construction guidelines, including the 5-Year Plan, Scheduled Maintenance, Space Inventory and Energy Management;

• Equipment, materials and supplies commonly utilized in the planning, construction and maintenance of facilities, grounds, transportation, custodial, offices and equipment;

• Legal mandates, District policies, regulations and operational procedures pertaining to the maintenance, repair, construction of agency facilities and equipment;

• Modern office methods, interpersonal skills using tact, patience, and courtesy; working knowledge of Excel, MS Word, Outlook, Fusion, SWPPP software, Financial Software, CAD, and Facilities Assessment;

• State guidelines affecting transportation personnel, governmental policies from CHP, DMV, OSHA and Air Resources Board;

• Principles, methods, techniques and strategies pertaining to capital budgeting, project management and computer software technology related thereto;

• Practices, procedures and trends of management, organization, and supervision.

Ability To:

• Effectively and efficiently plan, organize and direct the functions and activities of a comprehensive facility planning, construction and maintenance program;

• Plan, organize, assign, direct, and evaluate the functions and activities of construction process;

• Define issues, analyze problems, evaluate alternatives and develop sounds, independent conclusions and recommendations in accordance with laws, regulations, rules and polices;

• Represent the District effectively in dealings with vendors, contractors, other colleges and public agencies;

• Work collaboratively with other District directors and managers and provide expert advice and counsel to develop solutions to complex issues;

• Establish and maintain an effective data management, storage and retrieval system;

• Prepare, interpret and work from plans, specifications, schematics, diagrams and drawings;

• Communicate effectively in oral and written form with a diverse constituency;

• Understand and carry out oral and written directions with minimal accountability controls; use independent judgment

• Establish and maintain effective organizational relationships

ESSENTIAL DUTIES

Facilities and Land Use Planning –

• Provide a leadership role in planning and updating facilities and land use master planning for the District.

• Review Landowner Property Proposals, evaluate and provide information to general administration;

• Inspect District properties for compliance with county regulations for care of all properties habited and vacant

• Coordinate contracted work with architects, engineers, inspectors, local government officials and others pertaining to the construction of District facilities.

• Develop District’s capital projects budget;

• Maintain accurate inventory of District owned property.

• Represent the District in working with state, county and city land use and planning agencies.

• Develop, submit, and account for all documents required by state Chancellor’s Office for state funding.

Construction Management –

• Administer all bids related to facilities from bid development to bid evaluation and recommendation.

• Plan, organize, coordinate, and direct the construction, maintenance, repair, and remodeling of District facilities.

• Monitor contractors providing construction and maintenance related services to ensure adherence to project specifications, timelines, and appropriate standards of performance.

• Directs, oversees, and manages the performance of architects, inspectors, engineers, testing agencies and consultants; regularly monitors performance

• Determine operational policies, guidelines, priorities, and the scheduling and control of various ongoing and major construction and reconstruction projects.

• Reviews and evaluates District/College facilities for American with Disabilities Act (ADA) compliance;

• Manage CEQA (California Environmental Quality Act), SWPPP (Stormwater Pollution Prevention Plan) and Certified Payroll Requests for construction.

Facilities Operations and Maintenance –

• Directs and manages the performance of managers and staff; directs and oversees the selection of managers; establishes performance requirements and personal development targets for direct reports; regularly monitors performance and provides coaching for performance improvement.

• Provides day-to-day leadership and works with managers to ensure a high-performance, service-oriented work environment that supports achievement of the department’s and District’s mission, objectives and values.

• Plan, organize and direct facility and equipment preventative maintenance programs, including implementation and maintenance of a systematized data management, storage, and retrieval system.

• Plan, organize and direct a program of inspection and review of facilities and equipment, to ensure that potential safety hazards are corrected and prevented, and that energy systems are in place and are operating at an optimal level.

• Plans, directs, and implements industrial hygiene evaluations for air quality, sound level, water sampling and hazardous materials; develops abatement programs; manages abatement projects and sampling of hazardous materials on campuses.

• Plan, organize, develop, and implement operational procedures to ensure adherence to a cost effective and cost beneficial operational mode, and to ensure that appropriate quality control and performance standards are maintained.

• Counsel and advise District personnel and members of the education community regarding construction, operation and maintenance related problems and concerns.

• Participate in the budget planning process, including the determination of maintenance materials, supplies, equipment, and service needs.

• Plan, develop and conduct personnel evaluations assigned professional and technical personnel.

• Assist in the conduct of various personnel management processes of subordinates, as needed.

• Perform other duties as assigned.

Transportation –

• Plan, organize and direct transportation repair and management of fleet, including implementation of data management for fleet repair and expenses

• Plan, organize and direct a program of inspection and review of vehicle repair and services

• Direct work with government officials including CHP, DMV, OSHA, and California Air Resources Board pertaining to codes, and regulations affecting transportation personnel, vehicles, and equipment

• Direct preventative maintenance programs for transportation vehicles and equipment

• Counsel and advise District personnel regarding maintenance, repair, transportation services, vehicles, and equipment

• Determine operational policies, guidelines, priorities, and the scheduling for transportation

• Maintains cost and information records of all vehicles and equipment in the District, including when purchased, when serviced, and when sold.

• Prepare and manage the Transportation unit budget and prepare reports concerning transportation programs and their costs; manage the vehicle replacement program.

Licenses and Certificates:

Possession of a valid California Motor Vehicle Operator’s License.

The Yosemite Community College District is an Equal Opportunity Employer.

To apply for this job please visit yosemite.peopleadmin.com.