Assistant Superintendent/Vice President, Business and Financial Affairs

  • VP/VC Admin/Business Services
  • Chula Vista, CA
  • March 27, 2023

Website Southwestern Community College District

Assistant Superintendent/Vice President, Business and Financial Affairs

Southwestern Community College District

Work Site: 900 Otay Lakes Road, Chula Vista, CA 91910

Department: Business & Financial Affairs

District Values

Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Responsibilities:

The CollegeSouthwestern Community College District (SWCCD) is a single college district providing higher education in Chula Vista, San Ysidro, Otay Mesa, National City and Coronado. SCCD’s strategic south San Diego County location positions the college to provide exceptional service to a binational community on the United States-Mexico International Border. As a designated Hispanic Serving Institution and Asian American and Native American Pacific Islander Serving Institution (ANNAPISI) the college values equity, inclusion, diversity, and culturally responsive classroom instruction and support services. SWCCD is also one of the original 20 California Guided Pathways colleges and is known for its excellent learning communities. Our Students and Staff SWCCD currently enrolls approximately 28,000 students annually. SCCD is a very diverse college with an ethnicity/race make up of 67% Hispanic students, 11% Caucasian students, 6% Filipino students, 5% African American students, and 5% Asian students. Approximately 62% of the college’s students are under the age of 24 with 25% ages 25 to 39. The college has approximately 1,300 employees. Scope of DutiesThe Assistant Superintendent/Vice President for Business & Financial Affairs (ASVPBFA) reports directly to the Superintendent/President, provides District-wide leadership, supervision and oversight for Business & Financial Affairs, including planning, all financial and accounting services, to include budget planning and development, business operations, and payroll; leads all facilities, health and wellness center and auxiliary operations to include maintenance and operations, construction and bond management, bookstore, and food services operations. The ASVPBFA may serve as the Superintendent/President’s designee of the District in the absence of the Superintendent/President; supervises and evaluates the performance of assigned staff. The ASVPBFA is the chief business officer for the District.

Key Duties and ResponsibilitiesThe following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Provide administrative leadership for the Business & Financial Affairs Division including oversight and direct involvement in assigned services and operations; plan and administer assigned services and functions, including business operations, auxiliary services, food services, health and wellness center, bookstore operations, risk management activities, programs, and operations.

• Administer and lead the District’s financial affairs in accordance with the State/Federal laws, Generally Accepted Accounting Principles (GAAP), Principles and procedures of Governmental and Fund Accounting, Board policies, and administrative regulations.

• Monitor all pertinent legislation including California Education Code and Title 5 Code of Regulations, and court decisions that may relate to Business and Financial Affairs functions; assume responsibility for interpretation of, and compliance with, Federal and State laws and regulations relating to Business and Financial Affairs.

• Oversee the development and administration of the District’s annual budget.

• Engage in short and long-range financial planning.

• Serve as the financial agent of the District; assume responsibility for collecting and providing updated financial information as well as accounting for, safeguarding, and investing District funds.

• Serve as the financial agent of the District; assume responsibility for collecting and providing updated financial information as well as accounting for, safeguarding, and investing District funds.

• Plan, organize, and direct all aspects of business-related programs; assume responsibility for implementation, interpretation, revision, and evaluation of the District’s financial condition.

• Conduct financial analysis and prepares reports necessary for the effective management and operation of the District.

• Prepare required and present reports for the State Chancellor’s Office and Governing Board.

• Develop annual budget recommendations according to established procedures; allocate, monitor, and control assigned program budgets and expenditures.

• Implement the Educational and Facilities Master Plans, which may include student housing respectively; oversee the preparation of annual plans for the major units within the Business & Financial Affairs Division and evaluate the attainment of goals.

• Provide equity-minded leadership and foster an inclusive working environment.

• Lead and supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions according to established procedures.

• Perform related duties and responsibilities as required.

Knowledge and Abilities:

Education and Experience:

Minimum Qualifications: (Faculty and Academic Administrator Positions Only)

Master’s Degree AND One (1) year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment. Demonstrate equity-minded focus, responsiveness, and sensitivity, to and understanding of, the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, and successfully foster and support an inclusive educational and working environment.

Desirable Qualifications:

A Certified Public Accountant (CPA), Masters of Business Administration, or earned doctorate from an accredited institution is desirable. Three (3) years progressively responsible administrative experience including leadership and senior management experience. The successful applicant will have a demonstrated and progressive track record in the administration of administrative services in higher education. This background should be evidenced by recent and proven experience, knowledge, and abilities in:

• Operations, services, and activities of a Business and Financial Affairs Division.

• Public business and financial administration theory, principles, and practices and their application to a wide variety of programs and procedures.

• Principles and practices of program and project design, development, implementation, and administration.

• Pertinent Federal, State, and local laws, codes, and regulations.

• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.

• Prepare and present comprehensive, effective oral and written reports.

• Provide leadership in the development and maintenance of an operational budget.

• Methods and techniques of designing and implementing Business and Financial Affairs related programs and projects including technology programs and projects.

• Experience working in a community college environment with education centers/extended sites and collegial consultation.

• A proven track record of meeting the needs of culturally, ethnically, and economically diverse, faculty, students and staff.

• Leading through a lens of equity and race consciousness.

• Leadership in developing, implementing, supervising and evaluating relevant accounting, finance, facilities and risk management functions.

• Serve as a resource for enrollment management processes.

• Developing and administering instructional program budgets, including external grant funding.

• Applying local, state and federal regulations budget, financial, risk management, and facility affairs, including accreditation.

• Working with college participatory governance groups in a collective bargaining environment.

• Supervising, mentoring and evaluating classified professionals and administrators.

• Advanced oral and written communication skills.

• Interpersonal skills using teamwork, tact, patience, and courtesy.

Salary

Unrepresented Administrator Salary Schedule, $14,528.58-$17,871.42 monthly, plus $2,090 annually for earned doctorate degree. A standard medical and fringe benefit package is available.

Start Date

June 1, 2023

Screening Deadline

All application materials must be received on-line at https://jobs.swccd.edu. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, February 3, 2023 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

Work Schedule:

Monday-Friday: 8:00 a.m.-5:00 p.m. Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).

Additional Information:

We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to employment@swccd.edu.

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report – Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.

This information is required by law and is provided by the SWC College Police Department.

Drug and Alcohol Abuse Prevention Plan (DAAPP) – More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page (http://www.swccd.edu/index.aspx?page=1084)

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