Program Activity Manager

San Diego Community College District

Closing Date: 6/30/2023

Position Number: 00120081

Location: San Diego City College

Position Type: Academic

The Position:
Under direction of a Dean or the College President, responsible for the campus administration for the purpose of achieving the goals of the project, and coordinating with faculty, staff, District administration, and public agencies to assist in the development and integration of: an online educational planning system; an academic master plan and enrollment management system; and a staff development program that will train faculty and staff on the innovative changes.

The Program Activity Manager at San Diego City College will be accountable for the administration of the U.S. Department of Education Title III Hispanic-Serving Institution (HSI) Science, Technology, Engineering, and Mathematics (STEM) grant, which aims to “increase the number of Chicana/o/x, Latino/a/x, and low-income students who graduate with degrees in STEM fields, as well as the need to promote support systems to ensure that community college students will continue to pursue STEM degrees once enrolled at a four-year institution.” (U.S. Department of Education, 2021). Within the parameters of the scope of the grant plan, the position will be accountable for coordination of the grant work plan, for “institutionalizing” the processes and systems of the grant work plan, and for the preparation of the reports that are required by the U.S. Department of Education. This position is the first-line manager but does not have signatory authority for expenditures or personnel actions/approvals. This position does not directly supervise or lead any staff, nor does any staff directly report to this position. However this position may select, supervise, and evaluate hourly non-academic employees. The Dean will provide the overall leadership and will be primarily accountable for the interface with the U.S. Department of Education.

Major Responsibilities:
Maintain the goals set forth in the U.S. Department of Education Title III Hispanic-Serving Institution Science (HSI) Technology, Engineering, and Mathematics (STEM) grant to include student services and instructional support programs.
Serve as lead administrator who oversees the implementation of the entire program activities, and recommends changes as needed and appropriate.
Develop and integrate an online educational planning system, an academic master plan and enrollment management system, and a staff development program that will train faculty and staff on these innovative processes. Develop and implement grant supported activities.
Ensures all program activities operate in compliance with all applicable federal and District policies and guidelines.
Interpret and explain U.S. Department of Education legal requirements and District policies and procedures to faculty, staff, students and management.
Work with the campus at large to facilitate and coordinate efforts to achieve the outcomes as listed in the Title III grant.
Establish, conduct, and monitor Title III task force and committee activities to ensure attainment of grant goals; track progress relative to project plan and timelines.
Oversee project physical renovations in connection to the Title III objectives
Monitor, evaluate, and reconcile grant activities and expenditures to ensure compliance with specific requirements of grant funding requirements.
Assist in the development of annual budget recommendations: monitor and control expenditures within an adopted budget. Track expenditures, review requisitions for grant expenditures allowability $1 million Title III grant budget. Perform Grant reporting and direction to the President’s Office.
Report grant’s success to the Contact Federal Department of Education. Assure the timely preparation, distribution, maintenance, and submittal of reports, and files; analyze and evaluate documentation as necessary.
Publicize, promote, and communicate program to District, College, and other relevant organizations.
Troubleshoot conflicts that arise during the project and when necessary assist in the resolution of issues and conflicts between faculty, counselors, staff and DOE.
Serve on District, College, and other committees as assigned; attend meetings and make oral presentations as necessary.
Perform related duties as assigned.

Qualifications:
Knowledge:

• Applicable sections of State Education Codes.
• Broad knowledge of District operations, organization, practices and policies.
• Budget preparation and control.
• Changing technologies affecting existing programs in the areas assigned.
• Computer equipment, applications and programs for business services at a multi-campus community college district.
• Coordinating Multifaceted projects.
• Department of Education regulations governing administration grants.
• District policies, organization, operations and objectives.
• Goals of the District’s educational master plan.
• Governance systems for California Community College Districts.
• Interpret, apply and explain rules, regulations, policies and procedures.
• Laws, rules and regulations affecting the specific area to which assigned.
• Oral and written communication skills.
• Practices and techniques used in the specific are to which assigned.
• Principles of management, supervision and records maintenance.
• Principles of public administration, supervision and management.
• Research and analysis.
• Technical aspects of field of specialty.

Skills and Abilities:

• Ability to use current computer and internet technology.
• Analyze narrative and statistical information and prepare clear and concise recommendations and proposals.
• Analyze situations accurately and recommend an effective course of action.
• Assure the timely preparation and distribution of required reports, records and documentation.
• Attend meetings and make oral presentations.
• Communicate effective both orally and in writing.
• Coordinate and manage special projects as assigned.
• Develop recommendations for improvements in business organization, space utilization, facilities and budget.
• Effective Communication and interpersonal skills.
• Implement programs through others while maintaining effective and harmonious relationships.
• Interpersonal skills including tact, patience and diplomacy.
• Maintain records and prepare reports.
• Meet schedules and timelines.
• Operate general office equipment.
• Planning and development of grant program activities.
• Prepare agreements and contracts for funding of district-wide programs.
• Provide technical expertise and serve as a resource to District administrators and other personnel regarding business services.
• Provide work direction and guidance to staff.
• Work independently with little directions.

Training and Experience: A Master’s Degree from accredited institution and three years’ experience working with community college faculty and counselors in a multicultural community. One year management experience is desirable.

Both of the following: (a) Master’s degree; AND (b) One year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment

Desired Qualifications:
Terminal degree in Education, STEM, or related field
Minimum of five years of higher education experience
Minimum of three years with project management experience, including budget, personnel, and project evaluation experience
Strong background supporting Chicana/o/x, Latino/a/x, and low-income students from a strength-based approach in higher education setting
Strong experience developing and/or implementing equity-minded practices and culturally responsive pedagogy
Demonstrated strong interpersonal, communication, and leadership skills
Bilingual (English/Spanish) preferred

Licenses:

Pay Information:
Range 14 ($7,174.08- $11,447.11) per month based on the current Management Salary Schedule.

Initial salary placement is commensurate with related experience and promotional rules. The District offers a comprehensive fringe benefit package including employer paid: medical, dental, and vision plans; sick and vacation leave; and opportunities for professional development. Initial Salary Placement, Promoted or transferred employees will be placed as specified in the Management Employees Handbook.

This position is FLSA Exempt and may not accrue overtime. A temporary probationary period will be applied to the employee entering this assignment. The SDCCD Employment Web Page provides a link to employee collective bargaining agreements and handbooks, and more information about terms and conditions of employment to include salary and benefits.

This is a restricted position funded by the U.S. Department of Education in connection to the Title III Hispanic-Serving Institution Science, Technology, Engineering, and Mathematics grant at San Diego City College. Continuance of this position is based upon continued funding through the Title III Hispanic-Serving Institution Science, Technology, Engineering, and Mathematics grant at San Diego City College.

To apply, visit: https://www.sdccdjobs.com

All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.