Napa Valley College

Senior Manager, Human Resources and Compliance

Salary: $6,632 to $7,312/month

Job Number:  2023-00008

Complete job description and application available online at: https://www.schooljobs.com/careers/napavalley/jobs/3964103/senior-manager-human-resources-and-compliance

DESCRIPTION

OPEN UNTIL FILLED with initial review date the week of April 3, 2023.

Napa Valley College is seeking a Senior Manager, Human Resources and Compliance to join the Office of Human Resources, Training & Development (OHRTD).  The OHRTD supports a positive learning environment for our students by recruiting and maintaining a diverse, dynamic, and interdependent workforce.  Serving as the office of compliance, the OHRTD is committed to ensuring fair, accurate, and equitable compensation and benefits.  We strive to provide an environment where employees feel valued, supported, and respected.

The incumbent in this position will be supervising human resource services and activities; overseeing assigned personnel; monitoring processes, policies, procedures and related legal requirements; training and orienting district personnel; facilitating collective bargaining agreement interpretation and administration; advising staff, faculty and administrators on human resources policies and procedures; providing information to others; and scheduling work assignments within established timeframes and standards.

The job reports to Vice President, Human Resources and Training and Development (VPHRTD)

This is a full-time, 12-months-per-year, classified administrative position.  The salary has an appropriate placement on Range 14 of the current Administrative/Confidential salary schedule.  Initial salary placement is $6,632 to $7,312/month, with future steps up to $9,333/month.  Placement on the salary schedule is commensurate with experience.  The college offers a fringe benefit package including medical, dental, vision, disability and life insurance, employee assistance program, and retirement system membership.  Assignment includes 20 paid holidays, 22 vacation days, and 12 days sick leave annually.

DUTIES AND RESPONSIBILITIES

Essential Functions:

• Administers a variety of human resources processes (e.g. employment eligibility, conditions of employment, board policies, administrative regulations, etc.) for the purpose of ensuring efficient processes while adhering to district policies, relevant laws, contracts, and agreements.

• Communicates with a variety of internal and external individuals (e.g. applicants, employees, legal counsel, etc.) for the purpose of providing and/or acquiring accurate and up-to-date information concerning human resources processes, policies, procedures and related legal requirements. Implements work plans, policies and practices for the purpose of ensuring effective utilization of personnel.

• Maintains a variety of files and records for the purpose of providing up-to-date reference material and audit trail in compliance with regulatory requirements and established guidelines.

• Participates in meetings, workshops and seminars for the purpose of conveying and/or gathering information required to perform functions.

• Prepares and develops a variety of materials (e.g. reports, correspondence, labor and employment relations documents in collaboration with legal, procedures, manuals, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information, and/or complying with legal requirements.

• Presents information on administrative procedures, services, regulations, etc. for the purpose of training and orienting the district employees and/or applicants.

• Provides information for collective bargaining processes (e.g. memoranda of understanding and CBA language development, data analysis, reports for negotiation teams, agreement revisions, etc.) for the purpose of supporting negotiations and mutual gain teams with regard to interpretation and implementation of collective bargaining and mutual gains agreements, district policy, and state and federal laws.

• Provides support and guidance to managers for the purpose of resolving employee relations issues.

• Recommends policies, procedures and/or actions to the VPHRTD for the purpose of meeting the district’s goals and objectives.

• Represents VPHRTD in their absence for the purpose of conveying and gathering information required for efficient/ accurate operation of the department.

• Researches a wide range of human resources topics (e.g. employment laws and regulations, pending and existing legislation, legal mandates, regulations, guidelines, etc.) for the purpose of implementing procedures to maintain compliance with regulatory requirements and/or assisting the VPHRTD with developing, updating and evaluating policies, regulations and operational procedures.

• Responds to inquiries from a variety of internal and external sources (e.g. employees, attorneys, administrators, etc.) for the purpose of resolving problems, providing information and referral to appropriate personnel, identifying relevant issues, and recommending or implementing plans of remediation.

• Supervises personnel record-keeping procedures (e.g. retention management, negotiations, legal files, etc.) for the purpose of ensuring compliance with regulatory requirements.

• Supervises assigned personnel (e.g. recruitment, interviewing, evaluating, supervising, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and achieving department objectives within budget.

• Supports VPHRTD with a wide variety of Human Resources items (e.g. investigations, governmental inquiries/charges, grievance resolution, complaints/discrimination, disciplinary action, etc.) for the purpose of ensuring processes are completed in accordance with employment laws, regulatory agencies, regulations, policies, and practices.

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

JOB REQUIREMENTS

Minimum Qualifications

Skills, Knowledge and Abilities:

SKILLS are required to perform multiple, highly complex, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: analyzing data; conducting advanced legal research; analyzing laws and legal advice; developing memoranda of understanding and collective bargaining agreement language, board policy and administrative/regulations, human resources policies and procedures; providing good customer service; planning and managing projects; preparing and maintaining accurate records; operating standard office equipment; and utilizing pertinent software applications.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: personnel system software; personnel practices applied within a college environment; and codes, regulations, and state and federal laws related to the job functions.

ABILITY is required to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and regulations and laws; problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: managing heavy workload; maintaining confidentiality; establishing and maintaining effective working relationships; communicating with diverse groups including attorneys; working with detailed information and frequent interruptions; diffuse argumentative behavior; adapting to changing priorities; and demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff.

Responsibility:

Responsibilities include: working under limited supervision using standardized practices and/or methods; directing others within a department and/or large work unit; monitoring budget expenditures. Utilization of resources from other work units may be required to perform the job’s functions. There is some opportunity to significantly impact the organization’s services.

Work Environment:

The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Experience:

Five (5) years of Human Resources experience with increasing levels of responsibilities.

Three (3) years working knowledge of employee and labor relations.

Education:

Bachelor’s degree in job-related area from an accredited institution.

Clearances:

Criminal Background Clearance

Tuberculosis Clearance

Title 8, USC, Section 1324-A requires verification of eligibility for employment in the United States.

Desirable Qualifications:

Master’s Degree from an accredited institution.

PHR, SPHR, SHRM-CP, or SHRM-SCP Certification.

Seven (7) years of experience in responsible leadership positions, preferably in an educational setting.

APPLICATION PROCEDURE

A.  Applicants must complete the online application through SchoolJobs.com.  All elements of the application, including the education and work experience sections and supplemental questions, must be submitted in order for the application to be considered complete.

Internal applicants are still required to submit a complete online application for this position.  This includes the submission of transcripts.

The District will not accept materials by e-mail, fax, or mail for this position.

SPECIAL ACCOMMODATIONS: If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Office of Human Resources, Training & Development.

Napa Valley College, an Equal Employment Opportunity Employer, maintains a drug-free workplace and requires that employees abide by that policy.

For more information, contact the Office of Human Resources, Training & Development:

2277 Napa-Vallejo Highway

Napa, CA 94558

(707) 256-7100

jobline@napavalley.edu

For technical support, contact NEOGOV at (855) 524-5627.