Associate Director, IT Project Management

Website Kern Community College District

Associate Director, IT Project Management

Kern Community College District

Salary: $114,407.04 – $150,111.96 Annually

Job Type:

Job Number: FY22-2300657

Location: Bakersfield, CA

Department: Information Technology Services

Basic Function

Reporting to the Vice Chancellor ITCIO or Designee, the Associate Director of IT Project Management is responsible for how KCCD manages its IT project portfolio. This includes project management methodology, standards, prioritization, governance and realizing and measuring the benefits that projects bring to Kern Community College District. This position will supervise and mentor Enterprise IT Project Managers and have overall accountability for PMO within the IT department. This position will require some onsite presence, travel and have the option of working remote based on project and support needs. This position is available for remote work.

Representative Duties

• Provide operational oversight for the IT project management office and any assigned processes or systems.
• Provide leadership and operational excellence of the project management office.
• Lead and direct projects and ensure projects are completed on time, within budget and meet stakeholder requirements.
• Effectively communicate project information including providing accurate and timely information exchange between stakeholders, team members, IT management and oversight groups.
• Manage the project team, driving motivation, collaboration, and performance.
• Identify, prioritize, and coordinate mitigation of project risks.
• Ensures that the IT PMO uses established processes and standards to ensure consistent experiences. Modifies and/or establish processes and standards to ensure compliance with project management best practice and institutional needs.
• Provide district-wide leadership on project prioritization, including the development and administration of a prioritization framework.
• Lead large teams of diverse stakeholders to drive complex projects/programs/campaigns to completion within defined scope, quality, time, and budget requirements.
• Ensure quality control of IT project management processes by structuring and leading project status review, lead cross-team post-completion reviews, and other processes to ensure continuous improvement of IT project management operations.
• Plans, directs, and coordinates activities of technology projects to ensure that goals or objectives of projects are accomplished within prescribed time frames and funding parameters.
• Review project proposals or plans to determine time frame, funding limitations, procedures for accomplishing projects, staffing requirements and allotment of available departmental resources to various project phases.
• Establish, validate, and adjust project schedules as needed; conduct project audits and walkthroughs; review project deliverables; coordinate and facilitate meetings with users and staff regarding proposed and current business processes related to the project; coordinate project activities with other district office and college departments.
• Establish standards and procedures for project and project portfolio reporting; provide project reports for management, stakeholders, or others; develop and implement communications strategies to ensure timely information is provided to IT management and stakeholders.
• Develop project documentation (e.g., charter/scope, milestones/schedules, roles &responsibilities, etc.) in collaboration with project sponsor and involved stakeholders.
• Participate in selecting project team members; confer with project staff to outline work plan; plan, prioritize, assign, guide, supervise and review the work of assigned project and technical staff to meet project goals.
• Establish and maintain strong, cooperative, and effective working relationships with faculty, staff, students, and community partnerships.
• Provide leadership and motivation to project team members throughout the project life cycle.
• Triage and resolve complex project issues with appropriate team members.
• Develop skills and abilities of assigned project team members by providing or coordinating training; plan, direct, coordinate and review the work plan for staff assigned to project; review and evaluate work products, tools, methods, and procedures; work closely with team members’ managers to provide supervision and address performance and personnel issues that arise during the project assignment.
• Develop and help execute comprehensive change management strategy relative to project scope and stakeholders; orchestrate and lead change management to ensure project success.
• Manage and monitor project budgets.
• Plan for and ensure satisfactory transition of ‘care, custody, and control’ of the project’s ‘product’ upon completion.
• Support development of organizational project management goals and capabilities and develop a culture of project management throughout KCCD through training, mentoring and by example.
• Participate in the development and continuous improvement of KCCD’s project proposal, charters, plans, review, and prioritization processes.
• Participate as a member of KCCD’s IT management team in the development, prioritizing, budgeting, and planning of projects, project portfolio management and related initiatives.
• Perform other duties as assigned.

Minimum Qualifications

Minimum:
• A bachelor’s degree in a related field and five (5) years of experience in IT project management; or associate degree in related field and seven (7) years of IT project management.
• Project Management Professional (PMP) certification, Prince2 or equivalent certifications; or two (2) years of additional IT project management experience.

Desired:

• Experience successfully managing IT projects in a higher education environment.
• Experience successfully managing complex ERP, networking, or security projects.

Knowledge and Abilities

• Demonstrated ability to drive successful project planning and execution.

• Solid project management skills with ability to multitask and manage multiple small to large projects in a cross-functional environment.

• Exceptional verbal and written communication skills; expertise in setting and managing customer expectations.

• Demonstrated resilience, diplomacy, influence, relationship building and problem-solving skills in a variety of situations.

• Demonstrated record of project management success, both in results achieved and in use of best practices project management methodology.

• Demonstrated ability to lead and motivate staff and to apply skills and techniques to solve dynamic problems.

• Strong teamwork and interpersonal skills.

• Excellent analytical, planning, and organizational skills.

Ability to:

• Plan, organize, and direct daily operations of assigned areas.

• Provide direction, train, and evaluate assigned staff.

• Communicate effectively both orally and in writing.

• Maintain records and prepare reports.

• Prioritize and schedule work.

• Develop and implement strategies to identify and mitigate risks.

• Build and manage project budgets, plans, and objectives.

• Train, mentor, and coach non-project managers in project management.

• Be self-directed and driven.

• Represent the district in a professional manner.

• Demonstrate sensitivity to, and understanding of the diverse academic, socioeconomic, cultural, and ethnic background of community college students and personnel, including those with physical or learning disabilities.

• Establish and maintain collaborative and effective working relationships with a variety college staff and community partners.

• Develop and implement strategies to identify and facilitate change management

SALARY RANGE$ 114,407.04- $ 150,111.96annuallyMaximum Entry Level Salary: $ 120,198.90 annually
SPECIAL INSTRUCTIONSFirst Review of Applications: Complete application packets will be accepted until the position is filled; but those received by February 2, 2024, are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point. Completed application packet MUST include:

• Completed Online Application for Employment form
• Current resume
• Letter of interest (Cover Letter)
• Copy of legible transcripts
• List of five (5) professional references – Listed on application form

It is the applicant’s responsibility to redact (or remove) any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant.

Foreign Degree: Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your on-line application.

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. https://www.kccd.edu/human-resources/discrimination-free-work-environment

Note: The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. https://www.kccd.edu/human-resources/discrimination-free-work-environment
The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

All applicants must apply online at https://apptrkr.com/5199699. Emails will not be accepted.

To apply for this job please visit apptrkr.com.