Vice President, Administrative Services

  • VP/VC Admin/Business Services
  • Anywhere
  • March 27, 2023

Website Grossmont/Cuyamaca Community College District

VICE PRESIDENT, ADMINISTRATIVE SERVICES

R-01697

San Diego County – Grossmont College

Transforming lives through learning isn’t just the vision of the Grossmont-Cuyamaca Community College District. It happens every day with our 30,000 students who take the first step in their higher education, become trained for a new career, or learn knowledge that transforms their world perspective.

The Grossmont-Cuyamaca Community College District honors a diverse academic community and fosters equity mindedness across our institutions. As such, the District is committed to eliminating achievement gaps among different student groups by promoting a culture of appreciation for diversity, equity, inclusivity, and social justice, and continuously examining our processes and practices through an equity lens.

The District provides an excellent health and welfare benefits package to its employees. We take care of our employees and have continued to offer medical, dental and vision coverage to eligible employees and their dependents at no charge for any of the plans we offer.

Become a part of this dedicated team in beautiful San Diego County!

Please read the entire job posting before your application is submitted. Important instructions to applicants are at the bottom of the page. Be attentive when applying as many of our positions require multiple attachments.

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Job Summary

Application Deadline: Thursday, February 9, 2023 at 11:59 p.m.

NOTE: Application materials that are submitted on the last day of application and are timed out will not be accepted.

Department: Administrative Services

Months worked out of the Year: 12 months

FTE: 1.0

Work hours: Monday – Friday, 8:00 a.m. – 5:00 p.m. (hours may vary)

Shift Differential: None

Starting Salary Range:

Range: M-12: $11,977 (Step A) or $12,457 (Step B) or $12,955 (Step C) Monthly

Based on education and experience

Anticipated Start Date: April 2023

Please note the following tentative schedule:

First level interviews: March 15, 2023 and March 16, 2023

Final Interviews: March 22, 2023 and March 23, 2023

Job Description

WHO WE’RE SEEKING:

As the flagship college in the Grossmont-Cuyamaca Community College District, we have served the East County community for more than sixty years, providing an exceptional nourishing and academic experience for our students.

Employees at Grossmont College are committed to living the college’s mission and vision, including a firm commitment to improving student outcomes and cultivating an equitable student-centered learning environment. Candidates must also demonstrate a commitment to inclusion, diversity, equity, antiracism, and accessibility.

Grossmont College has a record of excellence. Our students are among the top in transfers and completion for underserved students in the country, and we are proud to be the number one transfer school to San Diego State University. The college’s Career Education programs build the region’s workforce in in-demand industries such as nursing, administration of justice, culinary arts, and drone technology.

Grossmont College provides holistic support services to our students including counseling, tutoring, financial aid, learning communities, and Griffin athletics, as well as resources for students experiencing food and housing insecurities.

In addition to expertise in their field of practice, Grossmont College seeks applicants who possess the knowledge, skills, and abilities to support our vibrant community. Employees work every day to create pathways to higher education for all, impact the lives of students and their families, and build and foster a welcoming and inclusive community.

Just 16 miles from downtown San Diego and a 20-minute drive to some of the most beautiful beaches in California, Grossmont College is a 135-acre campus in San Diego’s East County near the diverse communities of El Cajon, La Mesa, and San Diego. Grossmont College’s backyard is Mission Trails Regional Park, one of the largest municipal parks in the United States. Mission Trails is home to more than 8,000 acres of natural and developed recreational sites and popular activities such as hiking, biking and exploring.

Grossmont College seeks a dedicated professional to fill the role of Vice President of Administrative Services. Reporting to the president, the person serving in this position will act as the college Chief Business Officer and will oversee the college facilities, maintenance, and operational departments and services (e.g., bookstore, food services, cashiering, duplicating, mailroom, and business services). As part of the Grossmont-Cuyamaca Community College District, the VPAS will coordinate with district services to support fiscal stability and integrity of services to students and employees in the district and the oversight of an active bond-funded construction and renovation program.

We seek candidates who are committed to student success, equity and excellence, and who can advance the mission and vision of our college.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Advise president on college business issues and fiscal impact of policy options. Provide financial analysis, long-range financial projections and long-term planning to assist administration in making sound fiscal decisions. Recommend fiscal procedures for efficient allocation of resources for all college operations.

• Responsible for timely and accurate preparation, submission and administration of the budget. Coordinate the College budget process including the distribution of materials and information regarding budget preparation for all college funding and programs. Oversee, administer and coordinate all expenditures within the finances of the College.

• Provide reports and analysis to the President and college constituencies regarding status of college budget and business practices as needed. Analyze and interpret financial condition regularly, recommending corrective action to resolve fiscal issues.

• Plan, organize and coordinate the accounting for College Special Revenue funds: (e.g. College Bookstore, Child Care Center, etc.) and all college trust funds.

• Direct, supervise and evaluate the work of department directors/manager/supervisors and staff.

• Oversee and collaborate with department managers and supervisors to ensure proper administration, operations, and business practices of College fiscal/administrative services and facilities.

• Recommend policies and procedures; monitor programs and services in assigned area which lead to increased sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students and staff.

• Act as college liaison and provide contract administration for contracts affecting the college such as Food Services and the Bookstore.

• Meet with various College and District shared governance committees offering advice relating to business services, fiscal management issues and campus operations.

• In concert with department managers and/or supervisors, control and direct classification of all college expenditures; monitor all purchases and contracts for compliance with funding requirements and state and federal laws governing the use of public funds.

• Direct, monitor and implement transfers of funds between budget accounts for the college.

• Develop and review fiscal aspects of all new and existing programs, e.g. grant funded programs, etc.

• Ensure college compliance with all applicable statutes, regulations, internal accounting, purchasing, payroll and fiscal reporting policies and procedures.

• Assist with the overseeing the filing of grant and funding applications for the state and federal government; assist with submission of claims for reimbursement and general reporting as necessary.

• Attend Governing Board meetings and make appropriate presentations as necessary.

• Maintain effective communication and liaison with District administration.

• Serve as acting President when required in the absence of the College President.

• Perform other duties as assigned by the President.

SPECIAL SKILLS OR REQUIREMENTS:

• Ability to prevent and resolve conflicts and problems; plan, measure and evaluate programs, services and activities; supervise staff; analyze and apply laws, rules and regulations, and build consensus.

• Work effectively with the President/District, other administrators, faculty, staff, other educational institutions; community groups and individual citizens.

• Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students and staff.

• In-depth knowledge of the Education code, Title 5 and other administrative regulations and the ability to apply these regulations.

• Technical aspects of field of specialty.

• Ability to successfully delegate, ensure adherence to College and District policies, practices and procedures, hold others responsible yet instill confidence among the faculty and staff.

• Ability to exercise leadership to advance the College’s mission.

• Ability to participate in the College planning process while participating in the achievement of the goals and priorities of the District as a whole.

• Ability to work cooperatively and responsively with all segments of the College, District and community at large.

• Ability to participate in the process, development, and achievement of the college vision, and communicate that to faculty and staff.

• Ability to exercise academic leadership to advance the College’s mission.

• Commitment to the community college concept, including the open door philosophy and a diverse curriculum for a heterogeneous student population.

• Community resources that integrate with college services.

• Commitment to a comprehensive, student-oriented environment that facilitates learning and student development.

• Dedication to keeping students informed while seeking their opinions and providing a range of student services.

• Dedication to the improvement of the educational process.

• Facilitate communication and understanding of perspectives among faculty, staff, students, and the community, within the framework of a multi-college district.

• Read, interpret, apply and explain complex laws, regulations, requirements, policies and procedures.

• Interpersonal skills using tact, patience, and courtesy.

• Sensitivity to all facets of the community including the needs of various groups that comprise it.

MINIMUM QUALIFICATIONS:

Master’s degree or equivalent in Business Administration, Accounting or related field from an accredited institution and increasingly responsible budget, administrative analysis or management experience, including experience in a lead administrative management capacity.

Evidence of sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students; promotion of diversity among faculty and staff.

Additional Information

SPECIAL INSTRUCTIONS TO APPLICANTS:

Applicants may find it helpful to refer back to the job posting, specifically the special instructions, while applying. Consider saving the job description or opening a new browser window.

*ATTENTION* Application materials with pictures or personal information will render your application incomplete. Please do not include any materials that were not asked for.

Having the following materials prepared and ready to attach BEFORE beginning the application may make the application experience more seamless.

REQUIRED APPLICATION DOCUMENTS (APPLICANTS MUST SUBMIT THE FOLLOWING TWO ITEMS):

A complete and current resume.

A 1 – 7 page cover letter that addresses how you meet the requirements of the position.

*ATTENTION* Please upload .doc, .docx, or PDF files. If you are working on Google Docs or Mac files please be sure to save under .doc or PDF for file to upload correctly.

Under Federal Law, employees are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.

GCCCD is an Equal Employment Opportunity and Title IX employer.

Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application process or interviewing should notify the Human Resources Department by emailing mailto:D-HR-Jobs@gcccd.edu.

Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.

To apply, visit https://apptrkr.com/3743568.

The Grossmont-Cuyamaca Community College District, a two-college district in eastern San Diego County, has been providing a high-quality education to the region since Grossmont College opened its doors in 1961 and Cuyamaca College began operating in 1978. The district is tied closely to the suburban and rural communities that it serves, providing a $1 billion economic impact to the region through its payroll, purchasing, and spending by students and alumni.

The district has a strong commitment to diversity and equity with a student population representing a broad variety of backgrounds, ethnicities, socioeconomic levels, cultures and abilities. The district strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.

The colleges offer more than 150 degrees and certificates in a wide range of programs. Both colleges have signature programs that have become well-renowned. Grossmont College is recognized for its top-notch Administration of Justice, Culinary Arts, Nursing and Allied Health and Theatre Arts programs, while Cuyamaca is known for its Automotive Technology, Ornamental Horticulture, Environmental Health and Safety and Water/Wastewater Technology programs.

To apply for this job please visit apptrkr.com.