Vice President, Administrative Services

Glendale Community College

Salary: $11,775.00 – $15,031.00 Monthly

Job Number: 00783-2022

Location: Glendale, CA

Department: Office of VP Admin Services

Closing:

Description

Open until filled. Second review of applications will take place on January 6, 2023.

First review of applications will take place on October 31, 2022.

Under chief executive direction, provides executive-level management and shared governance leadership for all administrative and business functions; serves as the chief advisor to the Superintendent/President on strategic matters related to financial planning and business and administrative services; develops budgets and long-range financial plans including, estimating income sources such as state apportionment, preparing budget projections and models, and developing a long-range financial strategy; and performs other related duties as assigned.

Supervision

Works under the direct supervision of the Superintendent/President.

Supervises lower-level managers, classified and confidential staff, temporary employees, and/or student employees.

Examples of Duties

The following duties and responsibilities are typical of those performed by employees in this classification.

• Provides executive-level management and shared governance leadership for administrative services including: budget development and monitoring, accounting and payroll, health, welfare and retirement plans, business services, purchasing and contracts, investment management, information technology services, facilities, planning and construction, maintenance and operations, risk management, and compliance with accreditation standards.

• Serves as the advisor to the Superintendent/President on strategic matters related to financial planning and administrative services.

• Develops budgets and long-range financial plans including, estimating income sources, preparing budget projections and models, and developing a long-range financial strategy; directs and oversees the planning and implementation of capital projects.

• Oversees integrated planning processes related to the administrative and business services functions program.

• Collaborates with employees to resolve issues, grievances, complaints, and concerns related to their assigned areas in accordance with board policies, administrative regulations, and collective bargaining agreements.

• Provides leadership in the development, establishment, implementation, and reinforcement of policies, processes, and procedures for the District.

• Hires, supervises, develops and evaluates employee performance; holds managers accountable for work performance outcomes and results.

• Champions strategies to advance and promote diversity, inclusion, access, cultural competence, social justice, and a positive work and academic environment.

• Participates in activities and business partnerships that strengthen the District’s image, reputation, and community relations.

• Establishes and maintains a program of budget control; prepares and administers internal fiscal controls, recordkeeping, and all financial and state reporting; directs and oversees the purchase of goods and services and the preparation of contracts.

• Supervises the annual audits of the District, Foundation, General Obligation Bond Construction Fund, and associated student government and supervises the implementation of the auditors’ recommendations; serves as liaison officer in matters relating to the financial and business affairs.

• Directs and implements health, welfare and retirement plans.

• Directs and implements risk management function; responsible for oversight of risk and property and liability insurance coverage and related matters.

• Attends monthly meetings of the Board of Trustees and provides information as requested.

• May serve as a resource and/or member of the negotiation team; provides information and guidance regarding negotiation proposals as needed.

• Consults and collaborates with constituency groups on professional matters related to administrative programs and support services.

• Handles and resolves conflicts and issues and reports complaints as appropriate.

• Develops, revises, implements, establishes, and maintains policies, processes, and procedures for applicable programs and/or departments; monitors and evaluates operational, department, and service quality; may recommend, develop, and implement quality improvement assessment tools and/or methods with administration and/or regulatory agencies.

• Develops and implements short- and long-term strategies and plans, including the program review process.

• Coordinates and supervises the implementation and modification of technology.

• Monitors and reviews programs and/or operations for legal compliance.

• Analyzes and interprets data; directs, prepares, reviews, and/or approves documents and reports.

• Participates and/or chairs committees and task forces.

• May direct and/or conduct surveys and special studies; may maintain statistics.

• Performs other related duties as assigned.

Minimum Qualifications

Education and Experience:

Master’s degree in business administration from an accredited college or university with coursework in business administration, management, accounting, economics, finance, public administration, educational administration, or a related field.

Seven (7) years of business management experience, including extensive experience in budgeting, accounting, payroll, and auditing AND full responsibility for two (2) or more of the following areas: purchasing, information technology, risk management/contract administration, attendance accounting, inventory control, building and grounds maintenance, plant operations, capital facilities development, or property management, including two (2) years at the senior management level.

Licenses/Certificates/Other Requirements

• None.

Knowledge of:

• Administrative operations regarding accounting, auditing, investment management, risk management, procurement, contract administration, in higher education.

• Principles and practices of higher education administration.

• Leadership principles and practices.

• Principles and practices of shared governance.

• Principles and practices of collective bargaining.

• Organization, policies, procedures pertaining to the funding of construction projects and contracts.

• Principles and practices of strategic planning.

• Mediation and conflict resolution strategies and approaches.

• Current and emerging technologies that support the applicable area(s).

• Applicable laws, regulations, standards, and/or requirements.

• Methods of prioritizing, planning, and organizing work.

• Principles and practices of fund development and budget administration.

• Principles of data research, collection, organization, interpretation, and reporting.

• Principles and practices of business communication and writing.

• Principles of knowledge management.

• Presentation techniques.

• Standard office practices or procedures.

• Standard office software and modern office equipment.

• Principles and practices of customer service.

Ability to:

• Plan, direct, administer, and evaluate overall fiscal and administrative services, including multiple projects and programs in an institute of higher education.

• Develop, revise, and implement long-range plans, policies, procedures, and processes for overall administrative operations in an institute of higher education.

• Access, assimilate, and analyze information and use quantitative and qualitative data for decision-making, institutional planning, and mobilizing resources; make continuous improvements in operations, programming, procedures, and services.

• Lead and advocate for a culture of diversity, access, cultural competence, and social justice.

• Promote and instill a climate of accessibility, cooperation, accountability, trust, and collegiality.

• Foster cooperation and facilitate decision-making through shared governance and consensus building.

• Identify and implement appropriate technology and resources.

• Develop and establish goals and plans with identifiable outcome measures and evaluation plans.

• Research, develop, apply, explain, and/or ensure the compliance of applicable laws, regulations, policies and/or procedures.

• Identify needs, analyze problems, and provide recommendations and/or alternative solutions.

• Manage and prioritize work, projects and/or programs within established deadlines.

• Direct, develop, oversee, and/or administer budgets.

• Supervise, train, and evaluate the work of assigned employees.

• Stay abreast of information, trends, and theories applicable to areas of assignment.

• Analyze data and compile and present narrative and statistical reports.

• Prepare and review reports, correspondence, and other documents using multiple business formats.

• Manage the maintenance of records.

• Prepare and deliver presentations.

• Utilize standard office software and equipment.

• Maintain confidentiality of sensitive and/or protected information.

• Provide customer service with a high level of sensitivity, tact and patience.

• Communicate effectively, both orally and in writing.

• Establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work.

• Demonstrate a sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.

PHYSICAL AND MENTAL STANDARDS: The following physical and mental standards are identified as necessary to perform the essential duties and responsibilities. However, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

• Mobility: frequent sitting for long periods; occasional kneeling, crouching, pushing, pulling, walking, and standing; occasional reaching above and below desk level.

• Dexterity: frequent fine manipulation sufficient to operate a computer keyboard; frequent grasping to handle individual papers, write and take notes, and feel individual objects.

• Lifting/Carrying: frequent lifting/carrying of papers, files, equipment, and materials weighing up to 10 pounds; occasional lifting up to 25 pounds.

• Visual Requirements: frequent use of vision sufficient to read files, documents, and computer screens, and do close-up work.

• Hearing/Talking: frequent hearing and speaking in person and on the telephone.

• Emotional/Psychological Factors: frequent contact with others including extensive public contact; frequent deadlines and time-limited assignments.

ENVIRONMENTAL CONDITIONS:

• Work is typically performed in an indoor office setting.

Additional Information

Salary

Starting salary is from $11,775.00 to $15,031.00 monthly.

Starting salary is negotiable, up to step 6, depending upon education and experience.

Application Process

This position requires the following documents to be attached to your online application in order to be considered:

• Current resume/curriculum vitae (not to exceed five pages)

• Letter of interest that addresses minimum and desirable qualifications (not to exceed five pages)

• Transcripts showing all post-secondary course work and completion of required degree(s) must be submitted. Unofficial transcripts will be accepted only during the application process. Official transcripts are required upon offer of employment. Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.

• List of three (3) professional references. Please provide names, telephone numbers, and e-mail address for each reference.

Please note: All required documentation must be attached to the online application by the applicant by the noted closing date. Additional documents not requested in the announcement will not be reviewed.

Applications will be accepted until the position is filled. However, to ensure full consideration, applications and any required attachments must be submitted by January 6, 2023. Applications with incomplete information (i.e. statements such as ‘see resume’) or missing required documents will not be considered.

Please be advised that new hires are expected to comply with BP 3507- COVID-19 Vaccination Requirements: https://www.glendale.edu/home/showpublisheddocument/50525/637648222262430000

Visas

The District does not sponsor Visas.

Commitment to Diversity and Equal Employment Opportunity Employer

GCCD is committed to employing administrators, faculty, and staff members who are dedicated to student success. GCCD recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students.

GCCD is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state law. To find out more about GCCD, please visit our website at glendale.edu.

Accommodations

If accommodations are needed for the application process in compliance with the Americans with Disabilities Act, please contact the Office of Human Resources.

This position is offered contingent upon funding. The district reserves the right to extend,

withdraw, and/or reopen this position at any time.

Thank you for your interest in employment opportunities with Glendale Community College.

To apply, please visit https://apptrkr.com/4004752