Director of Fiscal Services

Website College of Marin

Director of Fiscal Services

Salary: See Position Description

Closing Date:

Job Type: Full-time

Location: Indian Valley Campus (Novato) – In Person, CA

Description

PRIORITY SCREENING DATE: October 17, 2022
Open Until Filled
All application materials must be received by the Priority Screening Date in order to be considered during the initial screening. Applications received after this date may be considered thereafter at the discretion of the College until the position is filled. This position performs its duties on both the Kentfield and Indian Valley (Novato) campuses, so if not already residing within the Bay Area, the successful candidate must be willing to relocate.

Diversity Statement:
College of Marin strives to embrace diversity in all forms: it strives to be an inclusive
community that fosters an open, enlightened and productive environment and demonstrates sensitivity to and respect for a diverse population.

COM serves a county population of approximately 250,000 residents. Based on 2020-2021 academic year credit enrollment data, the diversity of students at the college includes greater representation than the county with regards to enrollment by Hispanic/Latino (30% of enrollment), Asian (7%), Black/African American (3%), and Multi-racial (6%) students.

College of Marin does not discriminate in employment on the basis of, or perception of, race, ethnic group identification, ancestry, color, religion, age, sex, national origin, sexual orientation, physical disability, mental disability, gender, gender identity, gender expression, marital status, medical condition, pregnancy, genetic information, family and medical care leave, military or veteran status, or prior record of arrest or conviction, and is subject to Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as amended, Civil Rights Act of 1991, Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. In accordance with Executive order 11246 (as amended), the College of Marin is an Equal Opportunity Employer.

POSITION OVERVIEW

Reporting to the Assistant Vice President of Administrative Services, the Director of Fiscal Services serves as the District administrator responsible for budget planning, accounting, payroll, resource allocation, auditing, and reporting. The classified administrator position provides leadership, vision and collaborative technical knowledge for the planning and implementation of District budgets, general ledger, fiscal operations, forecasting, and business services. The Director of Fiscal Services complies with general accounting policies, procedures, statutes and regulations in the administration of accounts receivable, payable, payroll, allocation control, internal and external auditing, and in District, State, and Federal reporting. The Director collaborates with senior management staff in forecasting income, investments, expenditures, special compensation, collective bargaining, strategic planning, program evaluation, and other leadership activities.

Essential Functions

• Plan short- and long-range goals and objectives for ongoing and special budget, finance, auditing, and reporting requirements.
• Confer with senior management staff to forecast expenditures and income for short- and long-range projects and District resource allocations.
• Attend meetings, workshops and other events to present and obtain current budget, fiscal and operational information.
• Make presentations to small and large groups, both internal and external, regarding District fiscal services, data, documentation and operations.
• Monitor District expenditures to comply with District, State and Federal audit requirements.
• Administer District investment programs, activities and cash flow.
• Prepare, maintain and provide quarterly, annual, and other budget reports and documentation.
• Monitor changes to State and other funding levels, and adjusts District budgeting as required, in conjunction with senior managers.
• Train, supervise and evaluate the work of accounting, payroll and budget department staff.
• Select and direct the work of contractors as assigned. Use of a database and a variety of computer software to set up and track budget and other fiscal documentation.
• Compile, format and prepare a variety of special and regular reports.
• Review and prepare contracts for services. Fiscally manage a variety of District set-aside programs during the year.
• Receive and track allocation and usage of grants and other categorical funds.
• Track and report income from auxiliary operations, such as bookstores, student organizations, vendors, and other sources.
• Direct monthly and special payroll processes, including retirement system requirements, tax, mandatory and voluntary deductions, benefit calculations and tracking, local government payroll policies and procedures.
• Direct payments of invoices, contracts, reimbursements, matching funds and taxes.
• Plan and project benefit rates, allocation formulas and expenditure patterns.
• Direct internal and external audits of District fiscal operations and documentation. Schedule auditing teams as required.
• Assemble and present budget, accounting, payroll and other records for auditors.
• Analyze grant and other District proposals for costs and compliance to required budget guidelines and policies.
• Serve as District technical resource for management and staff inquiries about fiscal history, policies, resources and procedures.
• Provide signature authority for contracts and grants as assigned.
• Confer with division and department administrators regarding local budgets, expenditures and projections. Direct fiscal year-end closing and reporting.
• Recommend and implement modifications to fiscal policies, procedures and forms.
• Perform other related duties as assigned.

Requirements & Desirables

REQUIREMENTS

• Possession of a Master’s degree from an accredited college or university in Accounting, Finance, Business Administration, or a closely related field; OR
• The equivalent, (i.e. 5 years of related experience); and
• Successful accounting and budgeting experience of increasing responsibility that has included demonstrated knowledge of budget, payroll and account development and implementation principles and procedures, including fund accounting and auditing; skill in analyzing fiscal and budgetary data and in interpreting governmental fiscal regulations and reporting requirements; investments and cash flow; directing and evaluating the work of others; oral communication, including giving clear and concise instructions; project planning and implementation; use of spreadsheets and a variety of computer software to set up and track complex financial and statistical data; development and implementation of complex budgetary documentation; compiling data for, formatting and preparing detailed financial reports; and demonstrated skill in written communication; and
• Extensive experience in public contacts that has demonstrated skill in respectful and sensitive communication with people who are diverse in their cultures, language groups, abilities, lifestyle and backgrounds. Demonstrated sensitivity to, and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students; and

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