Assistant Director of Fiscal Services

Website College of Marin

Assistant Director of Fiscal Services

Job Type: Full-time

Location: Kentfield & Indian Valley (Novato) – In Person, CA

General Purpose:
Under general direction of the Director of Fiscal Services, the Assistant Director, Fiscal Services is responsible for the management and supervision of one or more major functional areas within the Fiscal Services Department; performs a variety of the most complex professional accounting duties; develops and maintains policies and procedures that meet regulatory requirements; supervises professional and clerical staff as assigned; acts as the liaison between the external auditors and the District; and performs other related duties as required.

Essential Functions

• Plans, schedules, assigns, supervises and participates in the District’s professional accounting and budgeting activities; interprets and communicates District policies to staff and ensures compliance with applicable federal, state and District safety regulations; contributes to the development of and monitors performance against the annual department budget; approves purchases and other expenditures in accordance with District policies and procedures.
• Performs full supervisory activities of professional and technical staff, subject to management concurrence and in accordance with District policies, procedures, collective bargaining agreements and employee handbooks; interviews and participates in selecting new staff; establishes performance requirements, regularly monitors and evaluates performance; responds to grievances; with management concurrence, implements coaching or the progressive discipline process to address performance deficiencies; performs other activities relevant to supervision of assigned staff.
• Plans, prioritizes, assigns, supervises and reviews the work of professional and technical staff involved in accounts receivable, accounts payable, payroll, purchasing and student accounting; evaluates workflow, operations and activities and recommends and implements improvements and modifications; reviews and authorizes purchase requisitions, payments, invoices, expenditure transfer requests, and reimbursements; reviews journal entries and ensures funds and accounts are properly maintained; ensures staff understands and complies with established departmental policies, regulations, and procedures.
• Performs the more complex accounting, financial and statistical analyses and develops schedules and financial statements; advises and consults with management concerning the accounting and financial implications of existing and projected activities; reviews and approves financial documents and transactions in accounting systems, budgets and budget transfers; reviews complex billing statements and invoices; stays abreast of changing regulatory and reporting requirements. Assists the District’s negotiating team by providing budget related analysis.
• Performs complex analytical work in preparing and compiling budget projections; determines projected budget rollovers to next fiscal year; interprets District policy and procedures and provides information and responses to questions from District managers; participates in developing budget funding options; participates in adjusting budget projections for senior management review; coordinates activities and exchanges information with representatives of other agencies and institutions.
• Monitors and coordinates general fund, categorical and restricted program expenditures throughout the year; monitors and analyzes budget revenues and expenditures; ensures charges are made to appropriate accounts and comply with applicable state or federal and District requirements; administer District-wide cash balancing, identifies fund errors and performs necessary corrections; reviews and approves budget adjustments and expenditure transfers; researches, analyzes and compiles financial data for studies and special projects.
• Administers and analyzes a variety of financial and grant compliance reports as required by funders; responds to requests for information and questions from funders; researches financial procedures and technical guidelines to resolve reporting and grant accounting issues and recommends appropriate follow-up actions.
• Provides external auditors with requested information, work papers, audit schedules and supporting documentation; maintains fiscal information, files and records for the purpose of providing an up-to-date reference and audit trail for compliance.

Requirements & Desirables


Education & Experience:

• Possession of a Bachelor’s degree from an accredited college or university in Accounting, Finance, Business Administration, or a related field, or equivalent.
• At least one year of formal training, internship or leadership experience related to the administrative assignment.
• Demonstrated commitment to equity-minded practices in support of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students we serve and sensitivity to and knowledge and understanding of groups historically underrepresented, and groups who may have experienced discrimination.

FLSA Status: Exempt
Salary Grade: Management Level 3
Full Salary Range: $131,016 – $166,116 annually.
Starting Salary Range: $131, 016 to $140,220 annually (Step 1 to Step 3). Background and experience will determine placement. Normal entering step is Step 1.

To apply:

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