Director, Special Projects (Grants)

Website Allan Hancock College

This is a grant funded classified management position that reports to the dean or other administrator overseeing the Special Project (s) of grant-funded positions. The incumbent will plan, organize, administer, supervise, and evaluate the operations of one or more multi-faceted specially funded program(s); and promote and value the mission and vision of the college.

The incumbent in this position must be knowledgeable of and possess a high level of expertise in the content area of the Special Project(s). The incumbent works independently and with little supervision to further the activities and outcomes of the grant(s) and is responsible for the implementation, monitoring, and evaluation of the projects in compliance with the funders’ regulations. The incumbent may also supervise support staff and must effectively collaborate and/or partner with a variety of public and private sector agencies.

Essential Functions and Qualifications

Plans, organizes, and implements the day-to-day activities of the assigned grant project(s).
Ensures compliance of program operations with all applicable rules and regulations.
Coordinates special project activities with existing programs and services.
Establishes and maintains liaison with community organizations and public agencies to stimulate interest and encourage participation in the specially funded projects.
Develops budgets and manages and monitors expenditure of funds, including matching funds if appropriate, in accordance with district policies and procedures.
Selects, trains, supervises, and evaluates program staff as appropriate.
Develops and coordinates publicity and marketing of assigned project(s); prepares and delivers presentations as needed.
Prepares and submits progress reports as required by funder(s).
Monitors project activities to ensure outcomes are being achieved on time and within budget.
Collects formative data to determine if adjustments or changes to activities are required.
Compiles and analyzes quantitative and qualitative data to evaluate achievement of objectives.
Attends Project Directors’ meetings as required by funder(s).
Attends staff meetings with supervisor.
Attends conferences and workshops as appropriate to the project(s).
Performs other related duties as assigned.

Knowledge of:
Current trends in the design, implementation, administration, and evaluation of grant funded projects;
Mission, objectives, and goals of the assigned special project(s);
Principles of fiscal management, personnel management, and records management;
Computer systems and software applications;
Community resources, organizations, and services common to community colleges;
Apply District policies and procedures related to general business transactions.

Demonstrated Ability to:
Implement and administer a multi-faceted specially funded program;
Analyze data and implement methods of evaluation;
Interpret and apply regulations, policies, and guidelines;
Identify and analyze operational and procedural problems and develop effective solutions;
Establish and maintain effective and cooperative working relationships with district staff and representatives of the community;
Effectively handle diverse interpersonal and inter-group relationships;
Supervise, train, and motivate others;
Prepare clear and comprehensive reports, correspondence, and publicity materials;
Learn specialized software applications;
Plan, organize, and prioritize work in order to meet frequent and changing deadlines.
Working Conditions:
The incumbent may have contact in person, via email,  and on the phone with management, staff, faculty, students, and the general public.
Work may require travel within the District and within the regional consortium of colleges to attend meetings and conduct work.
Physical Demands:
Typically may sit for extended periods of time.
Operates a computer.
Communicates over the telephone, by email, and in person.
Regularly lifts, carries and/or moves objects weighing up to 10 pounds.
Special Qualifications:
A sensitivity to and an understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with physical and learning disabilities

Minimum Qualifications
Education and Experience:
A Master’s degree from a recognized college or university AND two years of full-time paid experience related to the assigned duties of the position OR graduation from a recognized four-year college or university, preferably with a degree in an area related to the content of the special project, AND three years of full-time paid experience related to the assigned duties of the position OR  an equivalent combination of education and responsible experience in an area related to the content of the special project.

Additional Information
The Director, Special Projects will be assigned to the Career Technical Education Office to assist with all Career Technical Education grant applications, the management of all CTE grant awards, and daily tasks required and related to grant administration.  The Director will work collaboratively with the CTE Office, Institutional Grants, and Business Services in the commission of their daily responsibilities.

The desired start date is July 2024. This is a full-time, 12-month, 40-per-week management position. This position is contingent on continued funding.

Work Schedule: Monday –  Friday, 8:00 a.m. – 5:00 p.m.

To be considered for this position, the candidate must submit the following application materials by through our website by Friday, June 14, 2024 by 11:59 PST:

Cover letter;

A current and complete resume/CV of education and professional experience;

A statement that demonstrates a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students;

Transcripts (unofficial copies are acceptable for the application process).  Official transcripts are required at the time of hire.

Allan Hancock College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Allan Hancock College will not sponsor any visa applications.

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