Golden West College

 

Director Business Services

Job# GM-003-26

Salary: $141,478.00 – $188,023.00 Annually

Deadline: 8/8/2025 12:00 AM Pacific

 

Full job description and OFFICIAL application available ONLY at: http://50.73.55.13/counter.php?id=305769

 

Summary

Plans, organizes, and manages the activities of the Finance and Accounting division of the Fiscal Services department and performs highly complex professional accounting duties in the analysis, preparation and maintenance of financial records, statements and reports, and of accounting transactions and controls. Serves, on a rotating basis, as an appointed Chief Financial Officer of the Coast Community College District Enterprise corporation.

 

Distinguishing Career Features

The Director, Business Services manages and participates in professional accounting, budget administration, and decision support for a College. The Director maintains financial records for the general and special funds as well as student activities, enterprises, foundation, and other secular non-profit business units. The Director administers and prepares reports and statements for both governmental fund and business enterprise accounting occurring at the College. The incumbent contributes to the continuing improvement of the District’s financial systems through implementation and refinement of internal controls, adherence to accounting policies, and development of ‘best’ practices and procedures. Assignments are broad in scope and allow for a high degree of administrative discretion. The Director of Business Services, on a rotating basis, serves as the appointed Chief Financial Officer of the Coast Community College District Enterprise corporation.

 

Essential Duties and Responsibilities

Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:

• Plans, develops, and coordinates implementation of new projects, procedures, or measures. Tests and approves changes to the District’s enterprise financial system on behalf of the department by working with information technology staff to ensure that financial systems are functioning properly.

• Researches, analyzes, evaluates and develops findings and makes determinations and recommendations involving complex financial management issues. Participates on various District committees, offering accounting and financial expertise.

• Identifies College and departmental financial information needs and prepares ad-hoc reports using District’s financial system to extract, tabulate, and perform mathematical or statistical operations to assess operational performance.

• Plans, organizes, and manages and evaluates the work of accounting and support staff. Establishes departmental standards and work plans, prioritizes, assigns, and reviews the work of staff.

• Establishes standards for staff and monitors, coaches, and evaluates the performance to departmental requirements and personal development targets. Monitors the work of staff and offers coaching for continuous performance improvement and development.

• Manages and reviews the work of employees preparing and processing accounting transactions, making journal entries, and reconciling general ledger and subsidiary records and accounts, maintaining accounting records and reports and preparing monthly and annual financial statements, reports, schedules, and footnotes.

• Reviews and approves monthly and annual financial statements for enterprise accounts and attends District meetings to provide explanations and clarifications. Oversees and participates in the year-end closing processes.

• Manages the collection of receivables from students, external agencies, and auxiliary units including the cashiering, receipting, recording, banking and internal controls of all incoming funds.

• Plans and conducts staff training. Provides answers to employees on technical accounting and procedural matters and assists staff in reconciling complex and difficult accounting and credit/debit systems problems.

• Interprets policies and procedures to employees through staff meetings, memos, instructions, procedures and other means.

• Provides professional assistance and support to District financial management. Provides guidance and direction in resolving routine to complex disputes or issues, in compliance with generally accepted accounting practices, and District, state, and federal policies.

• Maintains up-to-date knowledge of generally accepted accounting practices and treatment of accounts and transactions including those for student activity accounts, enterprises, and other special funds.

• Plans, organizes, and manages College current accounting functions including, but not limited to, accounts payable, accounts receivable and treasury, financial aid, budget and expense controls, and decision support for forecasting and performance analysis.

• Schedules annual financial reporting cycles, objectives, and priorities. Directs, trains, and supervises the performance of subordinate work sections, ensuring adequate levels of service to other departments and executives.

• Assures protection of assets by developing, coordinating, and administering internal accounting policies, controls, and procedures for accounting operations that include but are not limited to revenues and reimbursements, expense budgets, accounts receivable, contracts and accounts payable, payroll, grants, and special funds.

• Directs and prepares periodic reports that compare performance with plans, budgets, and standards. Interprets financial and statistical results. Provides sites and departments with periodic financial management information reports, highlighting variances from plan.

• Forecasts short and long range cash requirements and obligations, as a basis for maintaining adequate funds for the College and ancillary operations.

• Executes cash disbursements for payment of expenditures of accounts payable and debt in accordance with disbursement and accounting policies.

• Oversees and participates in the closing of financial records to prepare trial balance financial summary statements. Oversees preparation of accounting entries to close accounts, allocation of accounting adjustments, and consolidation to summaries.

• Continually reviews accounting systems for appropriate information, accuracy, and controls. Assures that accounting systems comply with appropriate regulations

• Reconciles College’s account, grants, ancillary operations, and to the District’s general ledger.

• Serves as the designated accounting officer and contact for state, special fund, and private auditors for the College as well as Banking Liaison for College’s banking needs.

• Provides oversight regarding the examination, reconciliation and adjustment of accounting records and the annual closing of the books.  Assists with independent auditor for College, Foundation, ancillary operations, and GO Bond audits and helps to coordinate responses to the annual audit report of findings, comments and recommendations, when necessary.

• Assists staff in developing solutions to technical problems and with accounting procedural questions; reviews staff work for accuracy and compliance with District & Board policies. Plans, organizes, and coordinates staff assignments for maximum effectiveness and productivity. • Provides technical assistance and responds to inquiries of College staff regarding various fiscal matters. Determines, recommends, and implements appropriate changes and improvements in existing accounting systems and procedures.

• Oversees the maintenance of chart of accounts for College funds in accordance with the Budget and Accounting Manual.

• Maintains, recommends, and/or executes investments for the Foundation.

• Performs other related duties as assigned that support the objective of the position.

• Required to abide by all District policies and procedures including Board Policy 3050–Code of Professional Ethics.

 

Qualifications and Physical Demands

Knowledge and Skills

• Requires specialized professional knowledge of the theory, principles, and procedures of accounting, auditing and finance for education and public sector.

• Requires working knowledge of the principles and procedures used in budget preparation, accounting administration, and development of internal controls.

• Requires working knowledge of the principles and techniques used in financial analysis and research.

• Requires working knowledge of the District’s accounting data entry and storage systems.

• Requires working knowledge of the external audit process.

• Requires considerable knowledge of the laws and regulations governing financial transactions.

• Requires advanced math skills to perform an array of business and statistical calculations.

• Requires well-developed skill with personal computer software sufficient to design and use spreadsheets and databases for decision support.

• Requires sufficient English language skills to prepare business financial reports seen by the public.

• Requires well-developed human relations skills sufficient to carry out negotiations, make formal presentations, conduct performance reviews, and communicate technical concepts to diverse audiences.

 

Abilities

• Requires the ability to perform the essential responsibilities and functions of the position.

• Requires the ability to organize and integrate the financial and budgetary reporting services of a College.

• Requires the ability to conduct complex analyses of accounting transactions, financial reports, variances in expenditures, and authorized business opportunities such as grants and on-going operations.

• Requires the ability to interpret and apply accounting rules and requirements and pertinent sections of the state education codes.

• Requires the ability to convert financial information and outcomes into reports of findings and condition.

• Requires the ability to gather and analyze data and develop conclusions and recommendations.

• Requires the ability to develop projections using historical data and inferential methods.

• Requires the ability to think critically and creatively.

• Requires the ability to supervise, train, evaluate and motivate staff in a way that optimizes service.

• Requires the ability to plan, organize and prioritize complex and technical work processes in order to meet schedules and timelines.

 

Physical Abilities

• The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.

• Essential functions will vary by position.

• As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good-faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

 

Licenses and Certificates

May require a valid driver license. A valid CPA certificate is desirable.

 

Coast Community College District is an Equal Opportunity Employer