Director of Admissions & Records

  • Director
  • Victorville
  • October 20, 2021

Victor Valley College

DIRECTOR OF ADMISSIONS & RECORDS

Victor Valley College

Opening Date/Time:

Mon. 09/20/21 12:00 AM Pacific Time

Closing Date/Time:

Wed. 10/20/21 11:59 PM Pacific Time

Salary: $89,808.00 – $124,380.00 Annually

Job Type: Full time

Department: Student Services

FLSA: Exempt position, not eligible for overtime compensation.

Basic Functions:

**FIRST DATE OF REVIEW IS SCHEDULED FOR OCTOBER 20, 2021**
Under the direction of area administrator, plan, organize, coordinate and direct the District’s admissions, registration and records programs, including registration process and student records system; train, supervise, and evaluate office personnel in procedures relating to the registration and admission of students; provide a variety or technical information and assistance; direct the preparation of required statistical and attendance accounting reports.

Representative Duties:

Plan, organize, coordinate and direct the District’s admissions, registration and records programs, registration procedures and student record system. E

Supervise processing of application and transcripts, test data and other documents; establish and review special admission statutes for special students including foreign
students; consult with students who have questions, or are experiencing problems with admissions, records, registration, probation, dismissal, withdrawal and other related college policies. E

Train, supervise, evaluate and direct office staff involved with student admissions, registration, transcripts, evaluations, class records, grades processing, storage and maintenance of records and files. E

Assure work assignments are performed in accordance with predetermined schedules, that student records are current and complete, and that information requirements for report purposes are planned and implemented to facilitate the preparation of required reports. E

Prepare and direct the preparation of a variety of county, state and federal reports; check and review records, reports and other date for accuracy, completeness and compliance with established standards and regulations; collect, organize, distribute and maintain necessary institutional research statistics as directed. E

Maintain calendar of operations; coordinate, provide work direction and guidance in registration function, including assignment of registration priorities and scheduling of registration appointments, including on-line enrollment of students. E

Interpret requirements for degrees and certificates; certify requirements have been met. E

Supervise posting and distribution of grades, evaluation of student completion of degree/certificate requirements, maintenance of student education records. E

Interpret, explain and apply applicable sections of Education Code; advise and consult with Vice President of Student Services, and academic and vocational deans, other administrators, academic and classified staff relative to the interpretation of policies, procedures and regulations; provide a wide variety of technical support to administrators, faculty, staff and students. E

Review and implement California Community College Student Attendance Accounting Manual and other applicable laws, regulations and policies concerning student attendance, admissions, grading, records, credit and other related matters. E

Coordinate operations with management information systems in implementing new and revised programs and in analyzing present procedures and systems; provide for training of staff. E

Present orientation workshops to faculty, staff, and student groups upon request; attend state and regional conferences to maintain current knowledge of admissions and records regulations and requirements; maintain and coordinate staff development activities with the academic administrators to assure faculty receive training in matters related to attendance reporting, census, academic standards and other. E

Assist in the preparation of budget request; maintain a variety of administrative files and records. E

Prepare materials for publication in college class schedules, college catalog and other publications, handouts, and flyers. E

Train, supervise and evaluate and participate in the selection process of assigned personnel; provide work direction and leadership for temporary hourly staff and student workers; compile monthly time sheets and transmit for processing. E

Serve on District committees as assigned. E

Perform related duties as assigned.

Requirements:

EDUCATION AND EXPERIENCE:
Any combination equivalent to : Bachelor’s degree from an accredited college or university with a major in Business Administration, Public Administration or a related field, and four (4) years of increasingly responsible experience in admissions and records, including at least two (2) years of supervisory experience.

WORKING CONDITIONS:
Office environment; subject to constant interruptions.

Position requires sitting and operating a computer keyboard to enter data into a computer terminal for extended periods of time, bending at the waist, speaking and exchanging information, and light lifting.

Incumbents may be exposed to extended viewing of computer monitor.

Knowledge and Abilities:

KNOWLEDGE OF:
Policies, procedures, functions and organization of a college Admissions and Records office.

State and federal laws, codes and regulations related to admissions, registration, matriculation and records maintenance.

Degree, certificate, and transfer requirements.

Modern automated record-keeping systems.

District organization, operations, policies and objectives.

Office methods and equipment, including filing systems, reception and telephone techniques, letter an report writing.

Correct English usage, vocabulary, spelling, grammar, and punctuation.

Oral and written communication skills.

Interpersonal skills using tact, patience and courtesy.

Principles and techniques of training, supervision, and office management.

Organization and operation of community college districts.

Fundamentals of data processing.

Attendance accounting.

Interpretation and evaluation of student records.

ABILITY TO:
Plan, organize, coordinate and direct the District’s admission, registration and records programs, registration procedures and student record system.

Interpret and apply rules, regulations, policies and applicable sections of the Education Code involving admissions, registrations and individual student permanent records.

Analyze situations accurately and adopt an effective course of action.

Train, supervise, and evaluate staff.

Organize and assign work and ensure the efficient operation of the office.

Prepare and direct the preparation of a variety of required county, state and federal reports.

Understand other college functions and maintain cooperative relationships with interrelated offices.

Establish and maintain cooperative and effective working relationships with others including those from diverse academic, socioeconomic, cultural, ethnic and disability backgrounds.

Provide a wide variety of technical information and assistance.

Maintain current knowledge of program rules, regulations, requirements and restrictions.

Assist in the preparation of budget requests.

APPLICATION PROCEDURES:
Appointment to this position is subject to availability of funds. *Salary Schedule subject to change.*

To be considered a candidate for this position, all materials required should be received in the Victor Valley College Office of Human Resources by the First Review Date. Application materials may be accepted after this date, however, if a file is not complete by the First Review Date, the application may not be considered by the Screening Committee.

You may check your status at any time by logging into Victor Valley College Online Application Site at http://agency.governmentjobs.com/vvc/ with your username and password.

It is the applicant’s responsibility to ensure that all requested materials are received. All material included in the application packet become District property, will not be returned, and will not be copied.

All information qualifying an applicant for the position must be included on the Victor Valley College application. To assist the District in determining whether an applicant meets the minimum requirements, descriptions of an applicant’s present and past job duties should include details pertinent to the position for which he/she is applying.

Applicants may be notified by email during any phase of this recruitment regarding status. This recruitment may be used to fill future vacancies.

If it is unclear whether an applicant meets the minimum qualifications for the position from the application, that applicant will be disqualified.

It is not unusual for the District to receive hundreds of applications for a position. For this reason, it is advantageous to make the application as easy to review as possible.

Candidates wishing to apply for more than one position must apply for each position separately.

A complete file consists of all of the following:
1. A completed Victor Valley College application electronic form
2. A letter expressing interest in the position
3. A current resume
4. Copies of transcripts showing college degrees and coursework. NOTE: Degrees must be from an accredited institution. It is the responsibility of the candidate to include U.S. evaluations of non-U.S. transcripts with their application. Link to – State of California Commission on Teacher Credentialing: https://www.ctc.ca.gov/docs/default-source/leaflets/cl635.pdf?sfvrsn=bb4f6e6a_2

Victor Valley College is an Equal Opportunity Employer. Victor Valley College prohibits sexual harassment and assures that all employees will enjoy equal opportunity regardless of race, color, religion, marital status, sex, sexual orientation, national origin, age, disability, or status as a veteran. Employment acceptance or rejection shall be based on job-related qualifications.

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