Director of Completion Programs

Southwestern Community College District

Work Site: 900 Otay Lakes Road, Chula Vista, CA 91910

Department: Student Affairs

District Values

Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Responsibilities:

TEMPORARY PROJECT FUNDED POSITION, CONTINUED EMPLOYMENT CONTINGENT UPON FUNDING

The Director will advance the equity goals and objectives identified in the strategic plan of Southwestern College. Under general direction: plans, organizes, coordinates, and directs all programs, services, projects, and activities that strategically engage District-wide Title V efforts. This position oversees, develops, expands, and implements First Year Experience (FYE) and Second Year Experience (SYE) programs and services as described in grant objectives and develops plans for program sustainability after the term of award has ended, directly or in collaboration with other administrators. This position is responsible for maintaining full Federal, State, and program compliance. Supervises and evaluates assigned faculty and classified staff; supervises the preparation and maintenance of required records and reports; and assumes responsibility for procurement, expenditure, and accounting for funding in compliance with applicable law and policy.

REPRESENTATIVE DUTIES:
• Ensures that Title V funded programs are understood and accepted as an integral part of the district/campus community by representing the programs in formal and informal venues, facilitating communication and discussion regarding completion programs operations and goals and the needs of students in Title V programs, conducting research, managing administrative tasks and operations to comply with program requirements, and reporting research findings in formal and informal venues.
• Manages and provides leadership in the development and implementation of goals, objectives, and priorities for assigned activities, programs, and operations; recommends and administers policies, procedures, and programs for assigned program areas; participates in long-range planning activities.
• Assures the development and operation of an effective tracking and monitoring system for completion programs by working with Institutional Research, Marketing, Admissions and Records, Counseling, Financial Aid, Enrollment Management, and Institutional Technology.
• Develops policies and procedures within federal, state, and District guidelines to ensure access to District programs for students served.
• Develop Professional Development, training and workshops focused on equity-minded, high impact student engagement practices, and financial literacy. Provides training and professional development to faculty and staff about the grant implementation process.
• Oversees and participates in the development and administration of budgets for assigned program areas; participates in the forecast of funds; monitors and approves expenditures; implements adjustments; assumes responsibility for reporting and accounting for categorical funding of programs and related reports; completes appropriate reporting to state agencies for continued funding for assigned programs including but not limited to Title V.
• Plans, organizes, directs, and provides administrative leadership for the Title V programs and operations, including FYE/SYE and other related programs and service areas as assigned; directs all aspects related to the planning, staffing, delivery, and evaluation of assigned programs; ensures compliance with Title V regulations and other applicable federal and state regulations and policies; represent the interests of the department.
• In partnership with principal investigators or activity component leads: advises and participates in program development; directs and oversees the implementation of grant activities; ensures that project funds are expended in accordance with terms of grant award; monitors grant activities for milestone achievement and quality of outcomes; and submits all reports required by funder, such as monthly activity progress reports, time and effort reports, interim reports, annual performance report, and final report.
• Manages and participates in the development, administration, and oversight of the grant budget; monitors program expenditures to ensure compliance with established laws and regulations, as well as funder requirements.
• Performs related duties as assigned.

Knowledge and Abilities:

MUST HAVE KNOWLEDGE OF:

• Administrative principles and practices, including goal setting, budget development, program development, implementation, and evaluation.
• Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs.
• Theories, principles, and practices associated with higher education curricula and instruction, student support services, student learning, and student success.
• Development, implementation, and assessment of student learning and/or service area outcomes.
• Principles and practices of project management.
• Applicable federal, state, local, and District laws, regulations, ordinances, policies, and procedures relevant to assigned programs, projects, and operations.
• Methods and techniques for the development of presentations, business correspondence, research and reporting, and information distribution.
• English usage, spelling, vocabulary, grammar, and punctuation.
• Modern office practices, procedures, technology, and computer equipment and applications, including word processing, database, and spreadsheet applications.
• Techniques for effectively representing the district in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively interacting with students, staff, faculty, representatives of outside organizations, and members of the public, including individuals of diverse academic, socioeconomic, ethnic, religious, and cultural backgrounds, physical ability, and sexual orientation.

MUST HAVE ABILITY TO:

• Develop and monitor budgets and effectively utilize resources.
• Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, physical ability, and ethnic backgrounds of community college students.
• Interpret, apply, explain, and ensure compliance with applicable federal, state, local, and District laws, regulations, ordinances, policies, and procedures.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Gather and analyze data, evaluate alternatives, and make sound recommendations.
• Maintain accurate databases, records, and files.
• Effectively manage priorities in complex and diverse operational units.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Understand scope of authority in making independent decisions.
• Use tact, initiative, prudence, ethics, and independent judgment within general policy, procedural, and legal guidelines.
• Resolve sensitive issues using mediation and conflict resolution skills.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Minimum Qualifications: (Faculty and Academic Administrator Positions Only)

Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: A Master’s degree in any academic area OR the equivalent OR possession of a valid California Community College Supervisor Credential. AND A minimum of three (3) years of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment.

Desirable Qualifications:

Salary

Range 38, Step 1-9, $9,375.83-$11,396.33 per month plus $2,090.00 annual stipend for earned Doctorate Degree. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

Start Date

As soon as the successful candidate is identified and following the subsequent governing board approval.

Screening Deadline

All application materials must be received on-line at https://jobs.swccd.edu. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, December 31, 2021 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

Work Schedule:

Monday through Friday: 8:00 a.m. to 5:00 p.m. (approximately). Work hours may need to be adjusted to meet the needs of the department including occasional evening, weekend and on-call hours. Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).

Additional Information:

We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to employment@swccd.edu.

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report – Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.

This information is required by law and is provided by the SWC College Police Department.

Drug and Alcohol Abuse Prevention Plan (DAAPP) – More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page (http://www.swccd.edu/index.aspx?page=1084)

To apply, visit: https://apptrkr.com/2666193