College Fiscal Coordinator

  • Other Administrative Postion
  • San Jose, CA
  • July 9, 2021

Website San Jose/Evergreen Community College District

COLLEGE FISCAL COORDINATOR

San Jose/Evergreen Community College District

Close/First Review Date: 11/08/2020

Campus Location: San Jose City College

Position Description:

POSITION SUMMARY

The College Fiscal Coordinator reports to the Director of College Fiscal Services at San Jose City College. The work schedule is 12 months per year; 40 hours per week; Monday – Friday; 8:00 a.m. – 5:00 p.m.

This position is represented by CSEA (California School Employees Association), Chapter 363.

POSITION PURPOSE

Under the direction of the college Business Services Supervisor, perform a variety of high-level professional accounting, financial analysis and special projects in support of the overall fiscal interest of the college, specializing in categorical, grant-funded and special programs accounts; lead and review the work of staff responsible for various general ledger accounts; serve as a technical resource to the designated college. Provide accounting advice and direction to college program managers and management; communicate results of financial analysis to management and outside parties and make recommendations for appropriate action; identify problems and implement solutions.

DUTIES AND RESPONSIBILITIES

1. Review computer input for various accounts to assure accuracy of the general ledger; assure that accounts are recorded properly.

2. Serve as a contact for the College’s banking relationships; prepare journal entries and reconcile bank accounts.

3. Assist in the planning, prioritizing, leading the work and providing technical direction to the college business services staff responsible for a variety of accounts including accounts payable and accounts receivable.

4. Assist in the implementation of department goals and objectives; recommend and implement approved policies and procedures.

5. Establish schedules and methods for providing accounting services; identify resource needs; review needs with appropriate management staff; allocate resources and respond to inquiries.

6. Perform special fiscal projects involving such matters as integration establishment of new software, analysis of financial reports

7. Review and analyze financial reports for the Colleges; assure reports are balanced and coded accurately; identify and resolve discrepancies. Review and process the College’s board elections and hourly timesheets; prepares College’s budget transfers or journal vouchers for corrections and/or adjustments to the budget.

8. Receives and reviews purchase requisitions, request for checks, warrants, claims, and reimbursements for expenses for appropriateness and budgetary and program compliance. Verifies accuracy and completeness of information, then forwards item to the college Business Services Supervisor.

9. Coordinate activities involving outside auditors and District Fiscal Services; provide additional data as requested; prepare year-end closing documents and worksheets.

10. Prepare and examine: categorical, grants, and special programs expenditure reports, financial statements, budget variances and reports of historical trends for program management and granting agencies.

11. Plan, coordinate, implement, and evaluate complex accounting projects and financial studies to support categorical, grants, and special programs.

12. Provide technical expertise, advice, and direction to college categorical, grant, and special program departments.

13. Lead and assist in the work of the accounting technicians in the college Business Services department in areas such as but not limited to Admissions & Records, Student Accounts, library, Financial Aid which may involve accounts payable, accounts receivable, cash, credit card charges, payroll disbursement, reimbursements, daily receipts and refunds reconciliation, and other related accounting reports.

14. Interpret federal, state, and local regulations and guidelines and assure compliance with requirements; update and revise procedures as necessary.

15. Research, prepare, and assist in submission of state and federal reports for college programs

16. Participate in developing budgets for categorical, grants, and special program accounts; monitor expenditures for compliance with regulations of the District and the programs’ guidelines.

17. Perform other duties reasonably related to the job classification.

KNOWLEDGE, SKILLS AND ABILITIES Knowledge of:

1. Generally accepted accounting and auditing principles, practices and procedures.

2. Financial analysis and research procedures.

3. District/College operations, policies and objectives.

4. State Education Code, State Budget and Accounting policies and other applicable laws.

5. Operation of a computer and related software.

6. Modern office practices, procedures and equipment.

7. Oral and written communication skills.

8. Technical aspects of field of specialty.

9. Principles of training and providing work direction.

Skills and Ability to:

1. Perform high-level professional accounting work in the analysis, maintenance and auditing of accounts affecting District/College operations.

2. Maintain accurate financial and statistical records.

3. Assure compliance with applicable District policies, procedures and governmental regulations.

4. Reconcile, balance and audit records and accounts.

5. Present solutions to management level with confidence and effectiveness.

6. Assist in overseeing, reviewing and critiquing the work of other college staff.

7. Interpret, apply and explain rules, regulations, policies and procedures.

8. Operate a computer and related office equipment.

9. Establish and maintain cooperative and effective working relationships with others.

10. Analyze situations accurately, exercise sound judgment and working independently, and adopt an effective course of action.

11. Plan, coordinate, execute and evaluate solutions to complex accounting problems.

12. Meet schedules and time lines.

13. Communicate effectively both orally and in writing.

14. Work independently with little direction.

15. Assist with training other college staff.

Required Qualifications:

EDUCATION AND EXPERIENCE

1. Bachelor’s degree from an accredited institution of higher education with major course work in accounting, finance, business administration or related field and five years of increasingly responsible professional level accounting and budgeting.

Desired Qualifications:

1. Bilingual abilities, desirable.

District’s Diversity Requirements

• Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination.

• Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District’s hiring policy; or demonstrated equivalent transferable skills to do so.

Salary Range:

$90,666- $110,663 Annual Salary (Range 130: Classified Salary Schedule Fiscal Year 2019-2020). Starting placement is generally at Step 1.

Benefits:

Excellent fringe benefit package includes a pension, medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Classified employees also receive vacation, 12 sick leave days and 18 paid holidays.

To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/2034245

About San Jose/Evergreen Community College District

The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.

As of fall 2017, with enrollment of approximately 18,500 per semester, and an extremely diverse student population (Hispanic/Latino 44%, Black/African-American 4%, Asian/Pacific Islander 32%, American Indian/Native American 0.5%, White/Caucasian 11%) attaining educational goals reflecting 45% – AA Degree and Transfer to a 4-Year College/ University, the District’s emphasis on student success makes it a recognized educational leader in the State.

The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 29 % Hispanic/Latino, 13% Asian/Pacific Islander, 7% Black/African American, 23% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.

To apply for this job please visit apptrkr.com.