Senior Director of Budget & Accounting

Website San Francisco Community College District

Senior Director of Budget & Accounting

MANAGEMENT RESPONSIBILITY

The incumbent is responsible for the satisfactory completion of the listed duties and responsibilities either directly or through administrative review. The incumbent is charged by the Board of Trustees with the satisfactory implementation of Board policy and District procedure as applicable to the position. In addition, the incumbent is expected to participate in the formulation of District policies by making appropriate recommendations for improvements or additions in policy or procedure through reporting authority and by serving on district wide management councils.

GENERAL DESCRIPTION

Under the direction of the Vice Chancellor of Finance and Administration, plan, organize, control, and direct the budget and accounting functions of the district including: administration of all aspects of the district’s budget from planning and development to implementation and enforcement; oversee the duties of the Supervising Fiscal Officer responsible for accounting staff; oversight, along with the Supervising Fiscal Officer staff, of the business officer’s internal and external audit functions; devise procedures, records and reports; prepare various financial reports; train, supervise, and evaluate personnel in the budget and accounting unit; and do related work as required.

DUTIES AND RESPONSIBILITIES

The Senior Director of Budget and Accounting shall:

1. Coordinate the development of and administer the district’s annual budget; establish the budget calendar and publish budget process guidelines; participate with the Vice Chancellor of Finance and Administration in the development of preliminary budget goals for the centers and programs; approve proposed budgets from centers and programs and incorporate into the overall budget.

2. Plan, organize, control, and direct the accounting functions of the district; formulate, maintain, and implement district accounting procedures; approve payments; budget transfers, journal entries, legal reports, and other transactions as appropriate, manage the flow of office activities.

3. Function as and assume responsibility for the internal and external audit tasks of the district. Serve as liaison with the district’s independent auditors; oversee the annual independent audit; participate in audit committee meetings to determine scope of audits and review results; coordinate the audit calendar; discuss auditor concerns with appropriate administrators and approve management strategies to resolve findings; prepare related reports.

4. Prepare specialized presentations and analyses for the Board’s and management’s strategic planning and negotiations processes; prepare multi-year financial projections, cash flow, and financial analyses, revenue, expenditure, employee compensation, and historical comparisons, cost/benefit analyses and others.

5. Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; plan, coordinate and arrange for appropriate training of subordinates.

6. Provide technical expertise, information, and assistance to the Vice Chancellor and other executive staff regarding assigned functions.

7. Direct the preparation and maintenance of a variety of narrative and statistical reports, records, and files related to assigned activities and personnel.

8. Communicate with other administrators, personnel, and contractors to coordinate activities and programs, resolve issues and conflicts and exchange information.

9. Operate a computer including personal computer and other office equipment as assigned.

10. Attend and conduct a variety of meetings as assigned; represent the district at various meetings; participate in conferences and workshops to maintain current knowledge in legislation, technology, standards, and practices related to assigned activities.

11. Review proposed legislation for fiscal and other impacts on the District.

12. Prepare periodic financial statements and annual financial reports, including opening and closing of all books of accounts.

13. Comply with relevant state, county, and district laws, regulations and procedures.

14. Cooperate with members of the staff regarding budgetary appropriations and preparation of financial reports.

15. Assist in the preparation of reports relating to fund accounting of federal and state projects and grants.

16. Supervise the reconciliation of District funds with County Treasurer and bank accounts of auxiliary funds.

17. Maintain close liaison with IT staff as related to accounting functions and program budget accounting.

QUALIFICATIONS:

Knowledge of accounting and financial record keeping principles, procedures and methods as they pertain to governmental and K-12 and /or community college district accounting; generally accepted accounting principles and auditing standards; budget preparation and control; applicable laws, codes, regulations, policies, and procedures; principles of business office management and staff supervision; IT operation in relation to accounting applications.

MINIMUM QUALIFICATIONS: EDUCATION & EXPERIENCE

1. Demonstrated knowledge, skills, and abilities to work with community college students with disabilities, various sexual orientations, and diverse academic, socioeconomic, cultural, and ethnic backgrounds (Required).

2. Earned Master’s Degree or higher from an accredited institution in Business Administration, Public Administration, Accounting, or a related area required;

OR

Possession of a Bachelor’s Degree from an accredited institution in Accounting, Business or Finance AND five (5) years progressively responsible professional budget and accounting experience.

3. Five (5) years required of related full-time responsible experience in business or public administration which preferably includes accounting, budgeting, organizational and technology planning, and related administrative functions.

[If you would like to claim equivalency, the Administrative Equivalency Application Form is available on the left side margin. This form will be considered as part of the application materials and must be submitted on or before the filing deadline as indicated on this job posting.]

Desirable Qualifications

Ability to:

Coordinate and supervise the work of the accounting and budget staff; compile and analyze difficult accounting data, including estimates and reports (both manual and IT computations); prepare clear and accurate statements, financial reports and recommendations; develop and administer the District’s budget; develop and maintain complex accounting, database, and spreadsheet models and systems; interpret, apply, and explain rules, regulations, policies, and procedures; operate a computer and assigned office equipment; meet schedules and time lines; exercise initiative and work independently; establish and maintain cooperative and effective working relationships and meet the public with courtesy and tact.

Benefits

Choice of several health plans, plus $50,000 Group Life Insurance and Dental Care Plan.

New employees hired on or after January 1, 2014, will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).

Application Procedure

To apply for this posting, start by completing an online application at https://apptrkr.com/2156973. To be considered a candidate for this posting, the following materials must be submitted and received by the Human Resources Department on or before 12:00 a.m. of the posting filing deadline. Substitution of required document(s) is not permitted.

Applicant: Please do not send any application materials to other departments. Human Resources Department is not responsible for any documents addressed and/or sent to other departments.

1. A detailed letter expressing interest in the position, indicating specifically how the minimum qualifications and as many as possible of the desirable qualifications will be fulfilled. Minimum and desirable qualifications are listed in this posting. The letter should also address the applicant’s background and skills in the areas stated in the Examples of Duties.

2. A current resume summarizing educational and administrative background and experience.

3. A City College of San Francisco Electronic Administrative Position Application completed in full and applied to this specific posting online. The statement “See Resume” is not acceptable.

4. A list of references with names, addresses, telephone numbers, and e-mail addresses of five (5) references that include: faculty, classified and/or support staff, an administrator, a supervisor, and a colleague of managerial, supervisory ranking. (References will be contacted only if you are among the final candidates.)

5. Copies of transcripts verifying the degrees and majors as listed on applicant’s CCSF Application Form; official transcripts and actual verification of work experience will be required at a later date. [NOTE: Degrees and majors must be posted on transcripts to be considered in the application process. Foreign degree(s) must be evaluated before an application can be processed. Foreign Degree Evaluation sources information is located on the left side margin.]

6. Diversity Statement: Separate from your letter of interest, submit a concise response to relate several of your experiences or your involvement in circumstances or environments which strongly affected your understanding of and ability to function in a diverse community comprised of students and colleagues from varying academic, socioeconomic, cultural, sexual orientations, disabilities, and ethnicities.

Applicants bear the sole responsibility for ensuring that all application materials are complete when submitted and are received by the Human Resources Department by 12:00 a.m. on the posting filing deadline. Postmarks will not be honored. Emails are not acceptable. Incomplete application packages will not be considered. All materials become the property of the City College of San Francisco, and will not be returned. Application files for this posting will not be considered for other postings.

For additional assistance, please call Human Resources Department at (415) 452-7660.

ADA Statement

Applicants who require a reasonable accommodation to participate in this hiring process should contact the Title 5/EEO/ADA Compliance Officer at (415) 452-5053 to make the necessary arrangements. Please be aware that verification of a covered disability under the ADA may be required.

Selection Procedure/Conditions of Employment

Applicants who meet all minimum qualifications and have all required application documents in the CCSF Human Resources Department on or before the filing deadline will be included in the initial review processes to be conducted by the Search Committee. A reasonable number of applicants who are judged by the Committee as best matching the requirements of the position will be invited for a personal interview with the Search Committee. An additional interview will be offered to applicants who are advanced beyond the initial interviews.

Employees must satisfy all the pre-employment requirements for a CCSF Release to Work Authorization Certificate prior to appointment which include, but are not limited to, tuberculosis clearance (EC 87408.6), fingerprinting processing, and verification of their legal right to work in the United States.

City College of San Francisco reserves the right at its sole discretion to modify or to rescind this job posting at any time without prior notice.

EEO Statement

It is the policy of the City College of San Francisco to provide all persons with equal employment and educational opportunities regardless of race, color, ancestry, national origin, ethnic group identification, religion, age, gender, marital status, domestic partner status, sexual orientation, disability or AIDS/HIV status, medical conditions, gender identity, or status as a Vietnam-Era veteran. These categories specifically include status as a lesbian, gay, bisexual, transgender, or questioning person in any District program or activity. For further information, contact the Title 5/EEO/ADA Compliance Officer at (415) 452-5053.

To apply for this job please visit apptrkr.com.