Director of Procurement and Risk Management – El Camino College

  • Director
  • Torrance, Ca
  • July 6, 2021

Website El Camino College

El Camino College

Director of Procurement and Risk Management

Req: C2021-029

Division: Purchasing & Risk Management

Close Date: TUESDAY, JULY 6, 2021 at 3:00 p.m.

Complete job description and application available online at: http://50.73.55.13/counter.php?id=199688

BASIC FUNCTION

Under the direction of the Vice President, Administrative Services, plan, organize, control and direct the operations and activities of Purchasing, Contracts and Insurance, including property and liability insurance procurement, Risk Management, including health, safety and loss prevention, and the District’s Workers Compensation Program. Provide short-term and long-term planning and assure compliance with local, state and federal laws, codes, ordinances, and District policies and procedures. Supervise and evaluate the performance of assigned personnel.

REPRESENTATIVE DUTIES

Manage the daily operations of the Purchasing Office, ensuring compliance with federal, state, and local rules, regulations and vendor agreements, and the District’s Safety, Health and Workers Compensation Programs as they pertain to Risk Management.

Oversee activities of the legal bid process, informal quotations and proposals; develop bid specifications, terms and conditions. Assure compliance related to ethical and legal purchasing practices.

Renew and maintain insurance policies as needed; develop and evaluate policy proposals; respond to provider surveys; develop ad hoc reports for surveys; select providers; request and maintain certificates of insurance.

Authorize purchase orders and agreements for goods and services and develop contracts or modify existing agreements to adhere with prescribed District requirements and to minimize risk to the District; serve as the primary signatory for execution of District Agreements.

Arrange for declaration of surplus property by the Board of Trustees and disposition of equipment through sealed bids, donations or public auction.

Manage Workers Compensation claims; review direct and coordinate efforts of District personnel and Third Party Administrators to resolve claims in the best interest of parties involved; review and take appropriate action on claims.

Prepare for litigated claims; consult attorneys and policyholders; coordinate documents, sign interrogatories and arrange for witness statements, evidence and independent investigations as appropriate. Serve as defense witness; may provide defense for the District in small claims court; recommend disposition or settlement of claims.

Provide for claims management, investigation and follow through conclusion with telephone and written communication.

Supervise and evaluate the performance of assigned staff; interview and select employees; plan, coordinate and arrange for appropriate training of subordinates; and recommend and follow through with disciplinary actions, as needed.

Plan and prepare written policies and programmatic descriptions explaining systematic methods, procedures and assigning responsibilities for reducing the risk of personal injuries, death or property damage.

Supervise the processing of agenda items requesting approval of contracts, resolutions and personnel service agreements by the Board of Trustees; oversee file maintenance of contract files and accompanying documentation; oversee the preparation of quarterly summary reports required by Board policy.

Respond to complaints including claimed and real exposures; review accident, injury or illnesses and determine causal factors and remedial measures; prepare and compile statistical reports and required data.

Liaise with risk management and workers compensation personnel, employee organizations, contractors, federal and state agencies; Occupational Safety and Health Agency (OSHA), Environmental Protection Agency (EPA), fire department, and other governmental agencies.

Provide technical expertise, information and assistance to administrators and employees regarding assigned functions.

Develop and prepare preliminary budgets for the Purchasing Office and Safety and Health Office; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations.

Attend and conduct a variety of meetings as assigned; participate on the Joint Powers Agency Board of Directors and on designated committees; attend workshops, conferences and training sessions as assigned; and research committee issues as needed.

Perform related duties as assigned.

JOB QUALIFICATIONS

Education and Experience:

This position requires any combination equivalent to a Bachelor’s degree and five years of management experience within the fields of business administration, purchasing, safety and health, risk management, or other related field and at least three years of experience directly supervising personnel.

Must be sensitive to, have a general understanding of and be able to work and communicate effectively with diverse academic, socioeconomic, cultural, and ethnic backgrounds of persons with disabilities, students, faculty, staff, and members of the general public.

OTHER QUALIFICATIONS:

Knowledge/Areas of Expertise:

Must be able to plan, organize and administer the District’s purchasing, contracts, insurance, risk, safety and health, and workers compensation programs; understand and practice the principles of administration, supervision and training; access and analyze information and be able to interpret, apply and explain rules, regulations policies and procedures; assess and evaluate programs and personnel; communicate effectively orally and in writing; and be able to budget and manage funds.

DESIRED QUALIFICATIONS

Extensive background in a public agency environment, preferably community college, dealing with a variety of legal, liability and insurance administration issues including compliance, risk management and loss control is highly desirable.

LICENSES AND OTHER REQUIREMENTS

Valid California driver’s license.

WORKING CONDITIONS

Travel within and outside of the District in performing responsibilities and functions.

Work under tight deadlines.

PHYSICAL ABILITIES

Hear and speak to exchange information.

Use hand, wrist and finger dexterity to operate a variety of office equipment.

Lift up to 25 pounds.

SALARY RANGE: $119,009 Annually

CONDITIONS OF EMPLOYMENT

Full-time, twelve-month classified administrative position subject to a probationary period. Working hours are Monday through Friday 8:00 a.m. until 4:45 p.m. Excellent fringe benefits including eight 32-hour work weeks during the summer.

Offer and acceptance of employment is subject to verification of all information provided on the employment application, credential(s), and transcripts. Candidates selected for employment must agree to be fingerprinted, submit Certificate of Completion of the Tuberculosis Risk Assessment and/or Examination, provide proof of eligibility for employment in the United States, and present a valid Social Security card upon hire.

TO APPLY

Applicants must submit the following documents by the closing date:

1) Online application.

2) Cover letter describing how applicant meets the qualifications.

3) Resume (only in Word format) including educational background, professional experience, and related personal development and accomplishments.

4) Pertinent transcripts (only in pdf format) as stated in the required qualifications. (Unofficial computer-generated academic records/transcripts must include the name of the institution and degrees awarded to be acceptable.)

Foreign Transcripts: Transcripts issued outside the United States of America require a course- by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. For information on transcript evaluation services, please visit: http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf

5) Evidence of a valid community college credential, if applicant holds one.

6) Evidence of a valid on-line teaching certification, if applicant holds one.

Applicants with disabilities requiring special accommodations must contact Human Resources at least five (5) working days prior to the final filing date:

https://elcamino.formstack.com/forms/reasonable_accommodation_request_form

Please Note: Documents submitted or uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application online.

If you need assistance you may call 310-660-3593 Ext. 3807 between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday or by email: hr@elcamino.edu.

CLOSING DATE: TUESDAY, JULY 6, 2021 at 3:00 p.m.

n accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, El Camino College has published Annual Security Reports and all required statistical data, which can be found on the Police Department webpage at www.elcamino.edu/about/depts/police/cleryact/index.aspx. These publications include Clery crime statistics for the previous three years relevant to El Camino College classes and activities, in addition to institutional policies concerning campus safety and security. The information is also available in printed form in the lobby of the Police Department and in select locations on campus. Upon request, the Campus Police Department can provide or mail out copies of this publication. Contact them at 310-660-3100.

El Camino College is an Equal Opportunity Employer

The El Camino Community College District is committed to providing an educational and employment environment in which no person is subjected to discrimination on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age (over 40), disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or retaliation; or on any other basis as required by state and federal law.

To apply for this job please visit elcamino.igreentree.com.