Director of Procurement, Contracts and Logistics

Website Santa Monica College

Santa Monica College
Director of Procurement, Contracts and Logistics
Salary: $118,560.00 – $144,120.00 Annually
Deadline: 3/3/2021 11:59 PM Pacific
WELCOME TO SANTA MONICA COLLEGE! Under general direction of the Chief Director of Business Services, the position in this classification plans, directs, administers and  manages a variety of centralized business services functions, including the District’s procurement, contract administration, asset management, District warehouse, receiving, and mailroom operations, to ensure that products and services are acquired, distributed and retained efficiently and in compliance with District policies and Federal, State and Local laws and regulations. This position is scheduled to work 40 hours per week, 12 months per year at the Santa Monica College District Offices.
Why Work at SMC?
At SMC, you will work beside a diverse group of individuals who leverage their combined talents and passions to accomplish something great.  No matter what department you are in, or what job you have, your contributions will be critical to helping our students fulfill their dreams – landing that new job, or breaking through the cycle of poverty.
What You Will Bring to the College
Our ideal candidate will possess a comprehensive understanding of Federal, State, and Local laws governing the procurement of goods and services in a public agency, and highly responsible professional and supervisory experience overseeing a wide-range of services related to full-cycle procurement and contract administration for a large public agency, preferably within California. The ideal candidate will be an experienced leader with the ability to motivate others and manage performance to help employees reach their full potential while accomplishing organizational goals. Experience overseeing mail services, warehouse operations, asset management, and technology enhancement initiatives is also desirable. The ideal candidate will have demonstrated experience forging and leveraging interpersonal relationships to advance department objectives and ensure compliance with established laws, policies and procedures while providing outstanding customer service. The candidate will be an effective negotiator and have prior experience managing and advancing large-scale procurement projects to completion.
Examples of Duties
  • Provides technical leadership and strategic direction for the District’s centralized procurement, negotiation and contract bidding processes in all acquisition of goods and services purchased with District and special funds; provides purchasing services for Auxiliary Services using Auxiliary funds; negotiates terms, conditions and acquisition of all equipment, materials and services acquires through the purchasing department.
  • Recommends, establishes, implements, interprets, and explains, procurement, contract administration, asset management, warehouse, receiving, and mailroom policies and procedures in response to changing business conditions.
  • Ensures compliance with procurement and contracting provisions, requests for proposal process, regulations, policies, and procedures; administers PCARD programs and other credit card programs; provides technical guidance to District staff and assigned committees on large procurement and highly specialized requests for proposals.
  • Provides District-wide training in assigned functions and ensures compliance with relevant state codes, federal regulations, Board policies and District procedures; stays abreast of government legislation affecting procedures, standards, innovations and trends in areas of responsibility.
  • Selects, trains, and evaluates department personnel in accordance with established District procedures; directs staff to assure goals, objectives and standards of the District are met.
  • Prepares and authorizes, bids, agreements and award reports for presentation to senior staff and the Board of Trustees; processes Board of Trustee documents and facilitates the disposal of surplus property.
  • Conducts and oversees bid submission and opening processes; manages preparation of clear bid specification, bid packaging, scheduling, bid openings and award recommendations; seeks bids let by other public agencies allowing the District to “piggy-back” purchases; plan, administer and schedules buying activities to ensure efficient, ethical and legal standards.
  • Manages, authorizes and administers the purchase orders processing; signs and executes highly complex and comprehensive contracts and agreements; formulates, reviews and processes District service contracts and warranties; researches contract processing issues through legal counsel.
  • Develops and implements a comprehensive vendor diversity program; assures compliance with the reporting requirements are met for diversity initiatives; maintains effective vendor relationships to assure that all companies are treated fairly and have equal opportunity to do business with the District.
  • Establishes, implements and evaluates related systems to track orders, inventory, parcels, bid summaries, contract spend, insurance certificates, and other related statistical information; recommends upgrades to technology as necessary.
  • Develops, prepares, recommends, monitors and administers budgets corresponding to assigned functions.
  • Manages vendor performance; analyzes, investigates, and recommends resolutions to vendor protests, claims, and disputes; interviews vendor sales representatives; resolves problems arising from unfulfilled contractual agreements, unsatisfactory production or services; advises vendors on District policies and procedures.
  • Requests current Worker’s Compensation Insurance coverage for contracts involving work on campus by outside personnel.
  • Researches, writes and presents reports as directed and needed.
  • Recommends, evaluates and implements appropriate innovative approaches and technology in the delivery of services and programs to support the mission and goals of the College.
  • Represents the District at a variety of meetings, committees and conferences.
  • Performs other related duties as requested or assigned.
  • Examples of essential duties are descriptive and not restrictive in nature, and are generally listed in descending order of importance.
Minimum Qualifications
Education Requirement:
Bachelor’s degree in Business or Public Administration, Accounting, Finance, Ecommerce, or a closely related field from an accredited college or university.

Experience Requirement:

Five (5) years of management or administrative experience in purchasing, public contracts, and asset management, including at least two (2) years of supervisory experience. Experience managing, organizing, implementing and supervising a comprehensive public education purchasing, contract administration and logistics program to include warehouse distribution, mail services and inventory controls is highly desirable.

Education/Experience Equivalency:

Experience which provided the same kind, level and amount of experience as required in the minimum qualifications may be substituted on a year-for-year basis.

Licensure and/or Certification:

Certified Purchasing Manager (CPM) certification or equivalent preferred.
The Santa Monica Community College District is committed to the principles of equal employment opportunity.

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