Dean, Academic Affairs and Strategic Initiatives

  • Dean
  • Norwalk, CA
  • May 23, 2022

Website Cerritos College

Dean, Academic Affairs and Strategic Initiatives

Salary: $155,520.00 – $195,192.00 Annually

Job Type: Full Time

Job Number: DAASI 2022

Closing:

5/23/2022 11:59 PM Pacific

Location: Norwalk, CA

Department: DAASI 2022

Division: Academic Affairs

Description

College/Department Profile

The Cerritos Community College District is a comprehensive single-campus district located in south eastern Los Angeles County, and serves approximately 20,000 students annually.

The Office of Academic Affairs is responsible for ensuring the success and monitoring of academic programs; supporting the work of the faculty; assisting in processing faculty payroll; maintaining college curriculum; and producing the college catalog, class schedule, academic calendar, and other academic publications. The Office works closely with instructional divisions, fiscal services, human resources, IERP, and student services on a regular basis. As the Office of Academic Affairs can be the first point of contact for many of our students and faculty, the successful candidate must serve as a friendly liaison. The candidate must also maintain the confidentiality of students and college personnel.

The successful candidate must have a thorough knowledge of current issues in education and student success to give guidance in campus wide initiatives, implementation of programs, articulation, accreditation, developmental education, curriculum, distance education, guided pathways, etc. The Dean of Academic Affairs and Strategic Initiatives reports to the Vice President of Academic Affairs.

Summary

Plans, supervises, assesses, and evaluates, academic functions, programs, and services that may include, but are not limited to, curriculum development, class schedule and college catalog preparation, faculty workload assessment, and leadership of strategic initiatives not assigned to another Dean, Instructional Division in support of the Vice President, Academic Affairs. Position will require a collaboration with Student Services in order to achieve a greater integrative approach to college initiatives. Provides leadership for the effective use of resources to enhance academic planning, student access and success, and overall academic quality. Provides leadership and oversight to Community Education. The position also provides complex administrative support to the Vice President, Academic Affairs.

Distinguishing Career Features

The Dean, Academic Affairs and Strategic Initiatives reports to the Vice President, Academic Affairs and is responsible for providing leadership and assumes responsibility for the following academic affairs activities: curriculum, schedule development, catalog production, faculty work load management, enrollment management, facilities modifications for academic programs and Community Education, facilities usage efficiency, textbook approval processes, coordination of course offerings at off-campus sites, resolution of student academic petitions and complaints, and other related areas. The dean will also work in a collaborative manner with student services on various college initiatives. These initiatives require the college to take a more integrative approach to student success by creating structured educational experiences from the point of entry to college to the attainment of high-quality academic programs.

Job Duties

In assuming these primary responsibilities, the Dean of Academic Affairs and Strategic Initiatives will be:

• Develops and implements effective communication strategies for college initiatives, policy and procedure updates, accomplishments, and other relevant items to the entire college community. Ensure academic compliance with state and local policies and procedures;

• Engages with administrators to ensure that initiatives are progressing in a timely manner and realizing the intended outcomes;

• Manages analytical and logistical support for college initiatives;

• Collaborate with other departments with strategic guidance for institutional research and institutional assessment;

• Collaborates and is responsive to directives from the Vice President of Student Services to support college initiatives;

• Collaborate and support the evaluation, analysis, and interpretation of quantitative, qualitative, and historical data. Responsible for translating data and analysis into insights and narratives, and be able to communicate findings in a way that is easily understood throughout the college to support decision-making;

• Work to establish instructional collaborations and partnerships within the student service areas and outside of the community college district;

• Guide enrollment management in the academic divisions by working cooperatively with Instructional Deans to establish and monitor enrollment targets. Serve on the College Committee on Enrollment Management;

• Oversee quality of instruction and course content of distance learning academic courses and programs;

• Coordinate class offerings at off-campus sites, including area high schools, with Instructional Deans and Dual Enrollment Manager, oversee the continued use and development of college partnership centers;

• Direct preparation of college catalog; direct preparation and maintenance of all college course and program data, including submission of required reports to the California Community College system office; ensure that college curriculum data in the college catalog, course schedules, and other publications is accurate and consistent;

• Develop materials and implements training for Instructional Divisions and Office of Academic Affairs staff who deal with curriculum, scheduling, and faculty workload calculations;

• Direct and ensure the timely and accurate preparation of class schedules. Work cooperatively with instructional deans to establish common class starting and ending times and to establish parameters for schedule preparation (session dates, weekend class dates, etc.). Ensure that all data elements in the schedule of classes are accurately and completely coded;

• Direct and ensure the accurate preparation of full and part-time faculty teaching and work load reports. Ensure that faculty do not exceed legal or contractual maximum teaching and/or work loads. Ensure that faculty do not fall short of contractual minimum teaching and/or workloads;

• Develop annual academic calendars with appropriate unions and other groups as appropriate. Ensure that academic calendars are properly submitted to the California Community College system office;

• Work cooperatively with Admissions and Records and Information Technology to resolve student registration process issues. Approve all schedule changes;

• Ensure that college classrooms and other academic facilities are used with maximum efficiency;

• Works cooperatively with academic divisions and others to plan and execute facilities modifications. Represents the Office of Academic Affairs on user group committees for new and significantly remodeled buildings.

• Serve on the Curriculum and its Technical Review subcommittee and other committees and task forces as needed;

• Review, and approve as appropriate, requisitions for instructional supplies and equipment to be used in academic programs;

• Lead, supervise, train and evaluate assigned personnel. Certify payroll for assigned personnel. Apply the terms and provisions of applicable collective bargaining agreements; state and federal laws; and District Board Policies and Administrative Procedures in personnel matters;

• Leads and oversees the planning, supervision, assessment, and evaluation of the Community Education Department, including their programs and services, personnel, reports and contracts, and budget

• Participates in and supports the accreditation process;

• Work with the managers of Student Services, Business Services, and Human Resources as needed;

• Participate in community, state, and national organizations and meetings as appropriate;

• Represent the District in advocacy settings;

• Provide highly responsible and complex professional assistance to the Vice President, Academic Affairs and perform other duties as assigned;

• Maintains currency of knowledge and skills related to the duties and responsibilities.

Minimum Qualifications

Minimum Qualifications for Education and Experience

Requires a master’s degree in a related field that would enable performance of the essential functions of the position and four years of experience in leadership, management and supervision. Two of these years of experience must include developing or managing strategic plans or initiatives related to the duties of the position or two years of experience with qualitative and quantitative research, data analytics, and reporting practices to shape institutional performance. Teaching experience preferably at the community college level. Understanding of and sensitivity to meeting the needs of the diverse academic, socioeconomic, cultural, disability and ethnic background of the student, community, and employee population.

Preferred Qualifications

• Leadership/administrative experience in California community colleges and/or other accredited, post-secondary educational institutions.

• Demonstrated leadership in strategic initiatives including, but not limited to, Guided Pathways, Basic Skills Initiative, Student Equity, etc.

• Demonstrated collaboration with Student Services areas and functions.

• Experience with state-of-art approaches to strategic enrollment management including the recruitment and retention of diverse populations and online off-campus, and non-traditional and underrepresented students

• Demonstrated commitment to diversity, equity, and inclusion.

• Strong personnel management skills.

• Demonstrated leadership in strategic planning and timely decision making.

• Ability to manage multiple functions and organize institutional and financial resources to meet goals and objectives.

• Successful visionary leader with proven ability to motivate and empower others and build effective teams.

• Experience with distance education and online learning technologies.

Knowledge and Skills

This position requires professional knowledge of:

• Theories, principles, and practices associated with higher education, counseling, successful teaching and learning, curriculum, matriculation and student services.

• Principles of functional leadership, training and performance evaluation.

• California Community College System regulations regarding curriculum, enrollment, course scheduling, academic calendar, flex calendar and other related issues.

• Computer programs in the Microsoft Office Suite, i.e. MS Word, MS Excel, MS Access, etc.

• Philosophy and objectives of the community college.

• Development, maintenance and administration of a budget.

• Pertinent federal and state laws and regulations.

• Learning and student success processes, assessment, student learning outcomes, learning communities and application of technology.

• Strategic planning in organization and management practices, assessment, analysis and evaluation of programs, polices and administrative needs.

• This position requires demonstrated skill in:

• Developing assessment, teaching, and learning processes that enhance student success and outcomes.

• Organizing work and building an effective team to meet the needs of the assigned areas.

• Oral and written language sufficient to prepare reports and professional correspondence.

• Human relations/interpersonal skills to conduct performance reviews, deliver presentations, and convey technical information to a wide variety of audiences.

Abilities

This position requires the ability to:

• Learn, interpret, and ensure compliance with state and federal laws, Title 5, and other federal and state regulations as related to the responsibilities of the position.

• Be open to change and new methods in the assigned area of responsibility.

• Continuously engage in learning and self-improvement.

• Meet change with innovation to promote and meet the college mission.

• Organize, plan, develop, and write new programs, develop new concepts, analyze outcomes, and prepare clear and concise reports.

• Guide and direct others in goal achievement.

• Direct and facilitate development of personal and team perspectives, and develop and deliver training programs.

• Develop and monitor budgets and maximize financial resources.

• Work cooperatively and productively with internal and external constituencies.

• Advocate for shared governance, collegiality, staff cohesiveness and for the core values of the institution.

Physical Abilities

This position requires the physical ability to:

• Function in an office environment performing work of primarily a sedentary nature with some requirement to move about campus and to off-campus locales.

• Use hearing and speech to make presentations to groups and carry on conversations over the phone and in person.

• See with sufficient visual acuity to read printed materials and computer screens.

• Use hand/arm/finger dexterity to retrieve work materials and operate standard office equipment.

• Work a flexible schedule which may include evenings, weekends, and split schedules.

Licenses and Certificates

May require a valid driver’s license.

Working Conditions

Work is performed indoors where minimal safety considerations exist.

Supplemental Information

Documents needed to apply:

• Academic Employment Application

• Letter of Interest

• Resume

• Transcripts (Must show all coursework completed and conferral date of degree)

It is the applicant’s responsibility to provide copies of all transcript(s) verifying all educational degree(s) and/or coursework required for the position. Transcripts must be from regionally accredited institutions. A foreign transcript must be evaluated by a NACES certified agency. The website address is www.naces.org.

Application materials must be submitted by the closing date. Applicants who need special services or facilities due to disability in order to apply or interview for this position must notify Human Resources at the time of application or at least 72 hours prior to the closing date or date of a scheduled interview.

An annual stipend of $3,249 shall be provided to management employees with an earned doctorate degree.

Conditions of Employment

This is a full-time 12-calendar month educational administrator position.

Employment is to be effective as soon as possible following completion of the selection process. Individual who is offered employment shall be required to obtain fingerprints for a criminal history clearance through the State Department of Justice and remit the required fee for processing the fingerprints, Federal Bureau of Investigation (no fee if obtained at Cerritos College Campus Police Station), produce an original social security card, and submit negative TB test results (must be within the past four years or within the last 60 days if not previously employed in a school district in California) before employment.

Proof of eligibility to work in the United States and signing of loyalty oath per Government Codes 3100-3109. Please note – the District does not provide for immigration sponsorships such as H1B Visas.

Effective January 3, 2022, Board Policy 2905 will require mandatory COVID-19 vaccinations as a condition of employment. The District requires all employees to submit proof of full vaccination against COVID-19, as defined by the CDC. Full policy details can be found on the website; https://www.cerritos.edu/board/policies/chapter-2—board-of-trustees.htm. Employees may submit requests for medical or religious exemptions to the vaccine mandate for consideration. Details are available on the District’s https://www.cerritos.edu/covid-19/

To apply, visit https://apptrkr.com/3005287

The District ensures that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, veteran status, physical or mental disability, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

To apply for this job please visit apptrkr.com.