Accounting and Payroll Manager

  • Other Administrative Postion
  • Sacramento, CA
  • June 1, 2021

Website Calbright College

Accounting and Payroll Manager

Calbright College

Full time

Requisition No: 21006

Category: Classified Administrator

Supervisor: Controller/Director of Finance

Job Purpose: Oversight of accounting and payroll functions

Location: Remote, various locations throughout California

Position Overview

Under the direction of the Director of Finance, coordinate and direct the work of professional and technical staff performing a variety of accounting, payroll, and reporting functions in the Finance and Administration Division.

Essential Job Duties and Responsibilities

The duties below are representative of the role and are not intended to cover all of the duties performed within the scope of work.

  • Oversee complex payroll, fund accounting, and revenue reconciliation; identify problems and implement solutions; and make recommendations for appropriate complex accounting and payroll-related actions.
  • Analyze and prepare an array of financial statements, compliance and cash flow reports and communicate results of financial analyses to Calbright College’s leadership.
  • Coordinate and assist in establishing and maintaining accounting systems and procedures as necessary to provide accounting and payroll information in the manner appropriate to administrative and governing board requirements and consistent with law and accounting principles.
  • Assure the maintenance and accuracy of comprehensive payroll records Initiating adjustments and transfers as needed.
  • Prepares, reviews and submits various accounting and payroll documents, statements, reports, and forms for internal and external use.
  • Create records for new employees, updates existing employees’ records, performs quarterly reconciliations, and calculates and computes employee vacation payouts upon termination.
  • Coordinate the month-end and year-end close processes and prepare the year-end financial statements in accordance with fund accounting standards and Generally Accepted Accounting Principles (GAAP).
  • Prepare and review expenditure reports, benefits reporting, budget variances, and reports of historical trends for program directors, management, granting agencies, and federal and state agencies.
  • Plan, coordinate, implement and assist in evaluating new and complex accounting pronouncements; perform special analytical tasks as assigned by the Director of Finance.
  • Participate in developing budgets for assigned accounts; organize and maintain general ledgers.
  • Prepare year-end accruals, review journal entries, and required schedules; prepare consolidated financial reports and certain related footnote disclosures, and assist in the preparation of the Management Discussion and Analysis; coordinate in a timely manner with external auditors in order to assure an accurate and successful annual audit.
  • Interpret federal, state and local regulations and guidelines and assure compliance with requirements; update and revise procedures and reporting as necessary.
  • Communicate with various Calbright personnel and outside agencies to provide high-level financial analysis, ad hoc financial reports, and recommendations.
  • Research, prepare, and submit federal, state, local, compliance and other reports.
  • Monitor cash position of District and other funds, oversee routine banking operations, prepare cash flow analysis, and oversee cash-handling procedures for appropriate internal controls.
  • Provide technical expertise, advice and direction to other departmental staff and District personnel.
  • Interview, select and recommend the hiring of new employees; supervise, assign, mentor, direct and schedule work activities; explain how duties are to be carried out.
  • Evaluate the performance of assigned personnel; effectively communicate how the performance of duties will be measured; recommend promotions and rewards for service.
  • Plan, coordinate and arrange for appropriate training for assigned personnel; develop and initiate departmental activities, orientations and in-services to review policies and procedures of the program, COCCD and changes on state regulations.
  • Performs other related duties as assigned that support the objective of the position.

Knowledge, Skills, and Abilities

  • Knowledge of accounting and payroll principles, practices and systems.
  • Knowledge of payroll and cash management operations.
  • Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students and faculty.
  • Perform high-level professional accounting work in the analysis, maintenance and auditing of accounts affecting District-wide operations.
  • Maintain accurate financial and statistical records.
  • Assure compliance with applicable District policies, procedures, and governmental regulations.
  • Plan, coordinate, execute, and evaluate solutions to complex accounting problems.
  • Reconcile, balance, and audit records and accounts.
  • Present solutions to management level with confidence and effectiveness.
  • Train, supervise, mentor and evaluate personnel.
  • Oversee, review, and critique the work of others.
  • Foster a team-oriented, collaborative and positive work environment.
  • Interpret, apply, and explain rules, regulations, policies, and procedures.
  • Operate a computer and related office equipment.
  • Establish and maintain cooperative and effective working relationships with others.
  • Analyze situations accurately; exercise sound judgment; work independently; and adopt an effective course of action.
  • Meet schedules and timelines.
  • Communicate effectively both orally and in writing.
  • Work independently with little direction.
  • A sensitivity to and understanding of the diverse abilities and academic, socioeconomic, cultural, and ethnic backgrounds of community college students.

Minimum Qualifications

  • Bachelor’s degree in accounting, or a related field, or equivalent professional accounting and payroll experience.
  • Five (5) years of increasing responsibility professional accounting and payroll experience.
  • Experience in preparing complete financial statements.
  • Experience in implementing new GASB, FASB, and other GAAP reporting requirements.
  • Experience working in a community college, K-12, or other governmental fiscal environment.

Working Conditions and Travel

  • Calbright College is a statewide online college where all instruction and support are done via various online technologies both in person and remotely. Calbright College has administrative offices in Sacramento available for use. When working remotely, employees should be able and willing to use digital communication tools as used by the college, and have the ability to work on a computer for extended periods of time.
  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Calbright College policies, procedures, and Title IX.
  • Calbright College celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing Calbright College’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
  • Requires the ability to function in a remote online instructional environment performing work of primarily a sedentary nature. Requires the ability to use hearing and speech to make presentations to groups and carry on conversations over the phone and in-person. Requires speaking skills to communicate with staff and students in one-on-one and small group settings, on the phone, and to distinguish sound prompts from various types of equipment. Requires near visual acuity to read printed materials and computer screens. Requires sufficient hand/arm/finger dexterity to retrieve work materials, operate a personal computer keyboard, and operate standard office equipment. Requires the ability to lift and/or move up to 25 pounds.
  • Work is performed indoors where minimal safety considerations exist.

Equal Employment Opportunity

Calbright College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, veteran status, disability or genetics. In addition to federal law requirements, Calbright College complies with applicable state and local laws governing nondiscrimination in employment.

Who We Are

Calbright College is California’s newest community college – the first statewide, online campus designed to bridge the gap between employers with unfilled positions and students who don’t have either the time or money to attend a traditional school. Our mission is to increase economic mobility for working adults who lack easy access to traditional forms of higher education by offering flexible, affordable skills-based programs that provide tangible economic value for both working adults and hiring managers.

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